Facilities Manager at Volkswagen Group Ireland

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

27 Sep, 26

Salary

0.0

Posted On

29 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Health & Safety, Physical Security, Statutory Compliance, Contractor Management, Risk Assessment, Fire Safety Management, Budget Management, Stakeholder Management, ESG Reporting, Incident Management, Asset Management, Procurement, Business Continuity Planning, HVAC Knowledge, CAFM Systems

Industry

Automotive

Description

There has never been a more exciting time to join the world of mobility! The automotive industry will change fundamentally by 2030: electric drive and fully-networked transportation with autonomous drive will determine how we move around in future. With the Group strategy “NEW AUTO – Mobility for Generations to Come”, the Volkswagen Group is a significant driver of this transformation. Volkswagen Group Ireland (VGIE) is wholly owned by Volkswagen AG, the largest automotive company in the world with many of the most iconic automotive brands. In Ireland, we are the national sales company of six brands - Volkswagen, Audi, Skoda, SEAT, CUPRA and Volkswagen Commercial Vehicles. Our combined share of the Irish automotive market is 25%. At Volkswagen Group Ireland, our workplaces play an important role in how we support our people, our brands, our retailers and our customers. We are looking for an experienced and hands-on Facilities Manager, on a full-time, two-year fixed-term contract, to take ownership of the day-to-day operation, safety, compliance and continuous improvement of our corporate HQ and National Learning Academy. This is a varied role where you will combine strong facilities management experience with practical problem-solving, stakeholder management and a proactive approach to creating safe, efficient and well-run working environments. Key Responsibilities Facilities Operations Oversee day-to-day facilities management at two sites: corporate HQ and the National Learning Academy (tools, vehicles, high-voltage equipment). Ensure buildings, equipment, and critical infrastructure operate reliably and safely. Manage office services (post, supplies, meeting rooms, visitor experience) in line with business needs. Lead facilities support for onboarding/offboarding to ensure smooth employee integration. Compliance, Health & Safety & Risk Management Ensure full compliance with Irish legislation and VW Group standards for health & safety, fire safety, high-risk technical environments, and physical security. Maintain statutory records, inspection logs, and evidence of compliance. Conduct regular site audits, risk assessments, and safety inspections. Lead fire safety management, including drills, equipment testing, and statutory certification. Own business continuity measures, including emergency response planning. Physical Security & Business Resilience Oversee physical security, including access control, CCTV, alarms, and monitoring systems. Identify and communicate emerging security risks, escalating as needed. Coordinate with CISO, Group Security and external agencies during any security incident. Implement and review protective measures to ensure continuity of essential business services (fire alarms, leak detection, redundant power, etc.). Ensure secure management of training environments, specialist tools, vehicles, and hazardous equipment. Contractor & Supplier Management Lead procurement and performance management of facilities-related contractors and service providers. Negotiate contracts, monitor SLAs, and ensure value for money. Ensure contractors operate safely and in compliance with statutory and VWG standards. Manage annual budgets for facilities, maintenance, security, and utilities. Sustainability & ESG Contribution Support ESG goals through waste reduction, recycling, energy efficiency, and sustainable procurement. Track building energy usage and identify opportunities for improvement. Contribute to CSRD reporting by capturing data and improving operational practices. Training & Culture Deliver and coordinate mandatory training on physical security, H&S, fire safety and site-specific operational requirements. Build a safety-first culture by coaching managers and employees. Provide induction training for the NLC to ensure safe operation around high-risk equipment. Digitalisation & Continuous Improvement Modernise facilities processes by adopting digital tools (e.g., maintenance logging, asset tracking, supplier dashboards). Lead continuous improvement initiatives to streamline processes, enhance safety, and future-proof facilities operations. Ensure alignment with upcoming HRIS and workflow digitalisation projects where facilities-related processes intersect. Skills, Experience & Qualifications Essential Experience 5+ years’ experience in facilities management within a multi-site corporate or technical environment. Proven experience in health & safety, physical security, statutory compliance, and contractor management. Comfortable operating in high-risk technical environments (tools, vehicles, electrical systems). Technical Skills Strong knowledge of physical security systems (CCTV, access control, alarm systems). Understanding of asset and infrastructure management (power, connectivity, HVAC). Skilled in risk assessment, incident management, and compliance documentation. Working knowledge of building regulations, H&S legislation, and fire safety requirements. Desirable Diploma in Facilities Management (or equivalent). Certificates in H&S, Fire Safety, Emergency Response, and Security Management. Experience with sustainability initiatives and energy management. Experience with digital facilities management tools or CAFM systems. Behavioural Skills Strong communication and stakeholder engagement. Calm under pressure with excellent judgement in incidents or emergencies. Highly organised with strong problem-solving skills. Fair Processing Notice Where your application relates to a role at Volkswagen Group Ireland Limited (‘VGIE’), VGIE will be the data controller in that regard, and your personal data will be processed for the purposes of your job application. Your personal data is processed in line with VGIE’s legitimate business interests as a data controller, as the lawful basis. Where you have applied for a role with a dealer, that dealer will be the data controller in respect of your application. Your personal data will only be held for a period of 60 days, once a decision has been made on your application. VGIE is an equal opportunities employer and does not discriminate against race, gender identity or expression, age, colour, marital status, religion, sexual orientation, genetic information, or any other characteristic protected by applicable laws, and regulations. You have a number of rights as a data subject – to exercise them e-mail privacy@vwgi.ie. For all further information on how your personal data is processed, read our Candidate Privacy Notice.

Responsibilities

Oversee the daily operations, safety, and compliance of the corporate HQ and National Learning Academy. Manage contractors, budgets, and physical security while driving sustainability and digitalization initiatives.