Facilities & Operations Assistant at Clayton Utz

City of Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Dec, 25

Salary

0.0

Posted On

24 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Problem-Solving Skills, Attention To Detail, Client Focused Attitude, Microsoft Outlook, Microsoft Word, Microsoft Excel, Adobe Acrobat, AV Support, Facilities Administration, Records Scanning, Invoicing Assistance, Stationery Management, WHS Committee Activities, General Office Services, Manual Handling

Industry

Law Practice

Description

The role We currently have an exciting opportunity for an Office Services Assistant to join our Brisbane Facilities and Office Services (FOS) team on a permanent basis. Key responsibilities This is a varied and hands-on role which will see you assist with the daily operations of the Brisbane office. Your main duties will include, but are not limited to: AV Support: Provide AV support in client rooms, ensuring setup and troubleshooting. Facilities Administration: Facilities related tasks such as maintenance, security and staff movement requests and manual handling Records Scanning Assistance with Invoicing Stationery stocktake, auditing and liaising with vending solutions Manage end-to-end staff and Graduate/Seasonal Clerk movements and desk allocations. Coordinate maintenance and liaise with cleaners and contractors. Oversee security system audits and compliance obligations. Support Catering Meetings and WHS committee activities. General Office Services: Clear and set up workstations for all new starters. Coordinate physical office and IT equipment moves. Assisting with OH&S and warden duties Additional ad hoc duties to support the upkeep and functionality of our Brisbane office Skills & Experience To be successful in this role, you will have: Higher School Certificate or equivalent Strong oral and written communication skills and a professional phone manner The ability to manage a high volume of work and pick up new tasks quickly Excellent problem-solving skills and attention to detail Demonstrate a client focused attitude for internal and external stakeholders Proficiency with Microsoft Outlook, Word and Excel as well as Adobe Acrobat functionality You will also be a positive, proactive, friendly individual with a desire to provide exceptional customer service. Please note that some manual handling will be required in this role. The Facilities and Office Services team The Facilities and Office Services group is part of our Operations Department at Clayton Utz. The services provided by this group varies between offices but includes copying and printing, mailroom, records and archives, and stationery. The firm As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way. We’re looking for individuals who will thrive under our spirit of independence. Dynamic personalities who can collaborate, innovate and strive for success within our collegiate culture. In return we will work to help build the career you’ve always wanted. Are you up for the challenge? How to Apply? We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role. Consultant Contact Details Jennifer Sanderson, (07) 3292 7331 Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com. For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here. Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee. As Australia’s leading independent law firm, our culture has been built by innovative thinkers. They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way. As part of this innovative team you will be working across major national, government, and global clients. All the while collaborating with some of the sharpest legal minds in the industry. Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it. In your time here you’ll be constantly surprised by the projects you get to work on and what you can accomplish. We’re looking for individuals who will thrive under our spirit of independence. Built around independent thinkers we believe surrounding ourselves with dynamic, ambitious and collaborative individuals is key to creating an environment of success. In return we're committed to fostering a career path that's unique to each individual. Imagine what you could achieve at a top law firm that actually values independent thinking. Are you up for the challenge? We are committed to an inclusive culture in which all of our people are recognised for their unique contributions and are encouraged and supported to achieve their full potential. Learn more Pro bono is a fundamental part of Clayton Utz. Learn more The traditional legal career path is evolving. By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors. Learn more

Responsibilities

The Facilities & Operations Assistant will assist with the daily operations of the Brisbane office, including AV support, facilities administration, and general office services. The role involves coordinating maintenance, managing staff movements, and supporting various office functions.