Facilities & Operations Assistant at Sanabria & Associates PLLC

Silver Spring, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

0.0

Posted On

11 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Support, Operations Support, Vendor Management, Administrative Support, Maintenance, Supply Restocking, Handyman Tasks, Inventory Management, Record Keeping, Vehicle Operation, Work Order Tracking, Communication, Time Management, Problem-Solving, Multitasking, Customer Service

Industry

Law Practice

Description

Description The Facilities & Operations Assistant supports the daily functioning of the organization’s buildings, equipment, and operational processes. This role ensures a clean, safe, efficient, and well-maintained work environment by assisting with facility upkeep, operational coordination, vendor management, and administrative support. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, service-oriented environment. Key Responsibilities Facilities Support Assist with the daily inspection, maintenance, and upkeep of the facility, including common areas, offices, meeting rooms, and storage spaces. Monitor and restock supplies such as cleaning products, office essentials, and building materials. Basic handyman tasks such as replacing light bulbs, assembling/disassembling furniture, hanging portraits, decorations and troubleshooting minor equipment issues. Maintain cleanliness and organization of facility areas in coordination with custodial teams. Operations Support Assist in coordinating day-to-day operational needs, including meeting room setup, office moves, and inventory management. Maintain accurate records of facility assets, equipment, and supply levels. Operate a company vehicle to complete morning or afternoon pickup/drop-off routes for employees. Vendor & Maintenance Coordination Submit and track maintenance requests, ensuring issues are resolved promptly. Coordinate with external vendors such as cleaners, repair technicians, security, and building management. Monitor service schedules and follow up on outstanding work orders. Administrative & Clerical Duties Assist with tracking invoices, vendor contracts, and purchase orders. Support internal communication regarding facility updates. Requirements Qualifications High school diploma or equivalent. Bilingual in English and Spanish Valid driver license with clean record. 1–2 years of experience in facilities, operations, office administration, or a similar support role. Basic handyman skills, including ability to perform minor repairs. Strong organizational and time-management skills. Excellent communication and customer-service skills. Ability to lift 30–50 lbs and perform physical tasks as needed. Proficiency with email, spreadsheets, and work-order or ticketing systems (optional but preferred). Possesses a positive, solution-oriented attitude and a willingness to assist with any task necessary to support facilities and operational needs. Key Competencies Attention to detail Reliability and accountability Problem-solving skills Ability to multitask Team collaboration Customer Service Orientation

Responsibilities

The Facilities & Operations Assistant supports daily organizational functioning by assisting with facility upkeep, operational coordination, and vendor management to ensure a safe and efficient work environment. Key duties include performing basic handyman tasks, monitoring supplies, coordinating operational needs like meeting setups, and operating a company vehicle for pickups and drop-offs.