Facilities & Operations Manager at penlink

Herzliya, Tel-Aviv District, Israel -

Full Time

Start Date

Immediate

Expiry Date

25 Apr, 26

Salary

0.0

Posted On

25 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Office Operations, Vendor Management, Contractor Coordination, Safety Compliance, Problem-Solving, Attention to Detail, Stakeholder Management, Communication Skills, Operational Standards, Budgeting, Training Facilities Management, Process Improvement, Independence, Execution Mindset, Team Collaboration

Industry

Software Development

Description

About Us: Penlink is a global leader in digital intelligence solutions. Our advanced technologies simplify complex data, empowering public safety organizations to make informed decisions quickly and effectively. We believe in the power of data-driven intelligence to accelerate clarity in decision-making for global security, strategic operations, and the most critical missions. Headquartered in the US with offices worldwide. About the role We are looking for a hands-on Facilities & Operations Manager with strong ownership and execution capabilities to take full responsibility for the company’s office operations and facilities environment. The role covers day-to-day operational management of offices and onsite training facilities and requires a high level of independence, involvement, decision-making, and consistently high operational standards, while maintaining a strong employee experience. Key Responsibilities Full ownership of facilities and office operations, ensuring availability, safety, and proper functioning of the work environment Manage vendors and service providers, including daily coordination, onsite supervision, and quality control Lead day-to-day onsite operations and work directly with contractors, vendors, and external service providers Work closely with building management and landlords to handle operational matters, escalations, and issue resolution Ensure workplace safety, compliance, and regulatory adherence, including vendor documentation and operational risk follow-up Support onsite training rooms and training facilities, ensuring training spaces are fully operational, well-equipped, and properly maintained Lead facilities-related initiatives and support cross-functional projects as needed Track and control facilities-related expenses, working with procurement and finance on budgeting and invoicing Collaborate closely with HR, IT, Administration, Workplace Experience, Security, Procurement, Finance, and Operations teams Proactively identify issues, improve processes, and maintain high operational standards over time Requirements At least 7 years of experience in facilities, office operations, building operations, or a similar hands-on operational role Proven experience managing vendors, contractors, and service providers Hands-on experience working with maintenance, cleaning, and operational service providers, including ongoing coordination and supervision Experience working in a fast-growing and global organization Familiarity with safety, compliance, and facilities-related regulations Experience working closely with procurement, finance, and operations teams High level of independence, ownership, and ability to manage multiple priorities Strong execution mindset, problem-solving skills, and attention to detail Clear, professional communication skills and strong stakeholder management abilities Strong English skills, both written and spoken

Responsibilities

The Facilities & Operations Manager will take full responsibility for the company’s office operations and facilities environment, ensuring safety and proper functioning. This includes managing vendors, leading onsite operations, and maintaining high operational standards.