Facilities Operations Officer at Federation University Australia

Churchill, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

82344.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Contract Coordination, Stakeholder Management, OHS Compliance, Audit and Review, Service Level Monitoring, Time Management, Problem Solving, Vendor Management, Waste Management, Grounds Maintenance, Pest Control Coordination

Industry

Description

Contribute to the coordination of the facilities management services for the Gippsland campus. • Property and Infrastructure – Gippsland Campus • Full-time, continuing appointment • HEW 5 - $82,344 p.a. plus up to 17% superannuation Position closing date: 28/06/2026 Ranked number one university in Australia for First Generation Student Enrolments (Good Universities Guide 2022) and with top rankings in Victoria around student support, social equity, skills and employment, we are driven to make difference to every student and the community providing lifelong learning, skills, and research locally, regionally, and globally. With University and TAFE campuses in Ballarat, Berwick, Gippsland, and the Wimmera we are positioned to provide pathways from vocational education and skills training through to higher education. About the role The Facilities Operations Officer will contribute to the coordination of soft facilities management services for the Gippsland campus, overseeing grounds maintenance, cleaning, waste management, and pest control contracts, and providing support and advice to stakeholders, on a range of matters related to events, student residences, and short-term accommodation to ensure optimal service delivery and satisfaction. Travel between campuses may be required for this position. You will: coordinate grounds maintenance, cleaning, pest control, and waste management contracts, including monitoring service levels, ensuring adherence to contract specifications and industry standards; conduct regular reviews and audits, addressing issues or deficiencies and facilitating corrective actions to ensure service quality and contract fulfillment; coordinate contractors to schedule work and manage grounds upkeep, cleaning services, pest control activities, and waste management processes; and ensure all services are performed efficiently, meeting quality standards, and adhering to health, safety, and environmental regulations. About you Reporting to the Senior Manager, Facilities (East), you will possess demonstrated experience in the coordination of soft services contracts including overseeing performance and ensuring compliance. You will have comprehensive knowledge of Australian Standards and Occupational Health and Safety regulations. You will be able to manage time effectively and prioritise workloads efficiently by balancing multiple tasks, meeting deadlines, and adapting to changing priorities in a dynamic environment. You will possess: demonstrated ability to understand and anticipate customer requirements, resolve issues proactively, and maintain high standards of service; proven ability to communicate effectively with a diverse range of internal and external stakeholders, ensuring clear expectations and collaborative problem-solving; and demonstrated ability to work independently and autonomously, exercising sound judgment to manage operational issues, prioritise maintenance requests, and escalate matters when necessary. All University positions must hold a valid Employer Working With Children Check (WWCC). Please refer to the position description for WWCC requirements. Aboriginal and Torres Strait Islander people are encouraged to apply How to apply Please apply by Sunday, 28 June 2026 Applicants are required to submit a resume and a suitability statement not to exceed two-pages. View position description Federation University is committed to The Circle Back Initiative program, whereby we will respond to every applicant. If you are experiencing technical difficulties with your application, please email the Recruitment team or phone 03 5327 9756. Our position descriptions also list a contact person for job specific inquiries. Let our staff tell you more. Established in 1870 Federation University has been reaching communities and building generations of independent thinkers united in the knowledge that they are greater together. Federation University is committed to attracting, developing and retaining the best talent ranging from our academic and research staff to those working in student experience and professional roles. We are all part of a collaborative culture inspiring the highest levels of excellence, innovation, integrity and respect.

Responsibilities

Coordinate soft facilities management services including cleaning, grounds maintenance, waste management, and pest control for the Gippsland campus. Monitor contractor performance and ensure adherence to contract specifications, industry standards, and safety regulations.