Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal.
The Facilities Operations Specialist III position exists to own work order system administration, is essential in property management, provides high level issue response and unites the team around priorities. Requires a strong understanding of office and workplace safety management. The right fit in this position is someone who has a strong understanding and experience in building systems, works both at a high level as well as in the details, and is ready to embrace both the relational and technology challenges. The Facilities Administration Specialist III has a mastery of a work order systems, process flow, prioritization, and can easily navigate and train the technical aspects of building system controls. Requires minimal supervision and refers questionable matters to Manager.
Essential Duties/Responsibilities:Work Order and Service Administration:
- Primarily liaison for task and project needs of the ministry, tenants, and the Facilities staff
- Administrator of the work order system for communication, tracking, and measurements to ensure all work is complete to satisfaction and in a timely manner
- Gathers requirements for all ministry and tenant work requests from tasks to projects
- Ensures requirements are clearly communicated to management, technicians and/or contractors to ensure accurate completion of projects
- Punch-list staff and tenant work requests ensuring that the ministry and tenants receive a quality product
- Takes leadership role in construction and workplace safety program
- Maintains OSHA and safety Certifications as needed for the role
- Builds and maintains safety, inspection, and preventative maintenance calendars in work order system and Outlook. Communicates timelines, results, and recommendations to appropriate leadership
- Partners with leadership on work order prioritization to improve customer service and team efficiency
- Uses work order system to manage inventory, assets, reorder points, and track spending costs by building and tenant
- Owns fixed assets tracking, equipment maintenance schedules, and recommends repair/replacement schedules for clear actionable reporting and decision making
- Builds a staff network across the ministry and all tenants who are trained in the work order system. Ensures maintenance needs are completed in a timely manner and captured in the work order system
- Develops an ongoing review cycle of all contractors to support management. Ensures quality contractors and contracts for all trades
- Actively pursues a partnership with the purchasing team to ensure ministry policies are followed while ensuring that the contractor and work accomplished represent the required performance and quality
- Is responsible to submit purchase requisitions and maintain an organized file of vendor quotes and contracts
- Presents scope and work requirements to Facilities manager and/or supervisor. Ensures that all completed work is in accordance with the scope and work requirements prior to paying contractorsParticipates with Security on accurate campus key inventory and map while ensuring that the work order key distribution tables are up to date
WORKING/ENVIRONMENT/PHYSICAL REQUIREMENTS:
- Campus grounds
- Multiple buildings
- Office environment
- Mechanical Rooms
- Warehouse
KNOWLEDGE/EXPERIENCE:
- Associate degree or equivalent
- 5+ years of related experience
- Certification, training or degree in Building Automation or Computer controls
- Project Management is a plus
SKILLS, ABILITIES, AND SPECIAL TALENTS/GIFTS:
- Ability to communicate effectively (verbal and written)
- Experience in computer related control systems
- Good analytical skills to extract data and draw conclusions
- Ability to establish and maintain rapport with co-workers as well as FOF managers and FOF employees
- Ability to function in a team environment
- Ability to handle several tasks at the same time
- Must have good computer skills, data base experience a plus
STEWARDSHIP REQUIREMENTS:
- Provides central point of contact for contractor on projects up to $75K
- Manages a purchasing card for supplies
Pay Range: $26.00 to $30.00/hr
Application Materials Required: Cover Letter, Resume/CV
- Colorado Residents: In any materials you submit, you may redact or remove any age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. 2. A cover letter that specifically addresses the job requirements and outlines qualifications.
Focus on the Family puts a high value on our team members and offers a unique benefit package.
Employees scheduled for 20 hours or more per week are eligible for:
- Norton LifeLock ID Theft Coverage
- Legal Shield/ID Shield Coverage
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