Facilities Planner Manager at The J Paul Getty Trust

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Aug, 26

Salary

47.58

Posted On

09 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Facilities Planning, Stakeholder Management, Scheduling, Documentation, Concept Development, Space Programming, RFP/RFQ Drafting, Architectural Plan Reading, Budgeting, Cross-functional Collaboration, ADA Regulations, Life Safety Regulations, Industrial Design, MS Office, Miro

Industry

Museums;Historical Sites;and Zoos

Description

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary We are seeking a highly organized and communicative Planner Manager within the Capital Project team to support the early phases of project development, including concept, programming, and design. This role is ideal for someone with experience managing planning activities and coordinating diverse teams through the initial stages of project delivery. The successful candidate will be responsible for scheduling, documentation, and stakeholder coordination across multiple projects. Strong communication skills, attention to detail, and the ability to drive clarity in complex discussions are essential. Major Job Responsibilities Meets with departments within Getty and outside consultants to coordinate project designs and scope Tracks projects’ early phases from concept through construction documents. May lead or represent discipline in interdisciplinary projects Develops cross-functional and/or cross-entity partnerships and initiates new and productive internal and external alliances. Builds consensus, encourages two-way feedback, and acknowledges contributions of others Gathers design requirements and specifications. Provides options for solutions to a wide range of difficult problems Coordinates with other Getty departments to incorporate their systems’ needs, such as Getty Digital and Getty Security. Knowledge of industrial design and architectural practices, including life/safety and ADA regulations References and researches emerging approaches as well as established practice standards and/or policies Coordinates and creates meetings for working groups and focus groups. Takes notes and organizes project folders to document decisions. Creates schedules and coordinates with other in-house project managers and outside consultants. Drafts, reviews and proofs RFP and RFQs. Qualifications Bachelor’s degree in Architecture, Design, Planning, Project Management, or a related field. 3 to 5 years of professional experience in planning, project coordination, or project management—ideally within the built environment or creative industries. Proficiency with scheduling and productivity tools (e.g., MS Office, Excel, Power Point, Miro Boards) Excellent verbal and written communication skills, including experience taking and distributing high-quality meeting notes. Strong organizational skills with attention to detail and follow-through. Comfortable working with multiple stakeholders and managing competing priorities. Familiarity with design processes and terminology is highly desirable. Experience in design-led environments (e.g., architecture, urban planning, interior design, etc.) is a plus. Knowledge, Skills and Abilities Experience in concept development or space programming Experience reading and understanding architectural, structural and MEP plans. Ability to interpret and track stakeholder needs and programmatic requirements Familiarity with collaboration platforms (e.g., Miro, Slack, Teams) A proactive, solutions-oriented mindset with a collaborative approach Experience with developing Masterplans, conceptual programming documents Preparing stakeholder workshops and documenting findings. Preparing presentation documents, summaries, meeting outcomes Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan – with up to 5% Getty Match Getty contribution of 6%, on behalf of employee, to 401(a) retirement account Educational Assistance and professional development Paid Vacation, Sick and Personal Days 12 Paid Holidays Many positions have bi-weekly Off-Fridays On-Site Fitness Center at Getty Center Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Responsibilities

Manage early-phase capital projects including concept, programming, and design coordination. Responsible for scheduling, documentation, and aligning stakeholder needs across various Getty departments and external consultants.