Facilities Planning Coordinator (ETS) |Temporary at Emory University

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

0.0

Posted On

10 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Meeting Coordination, Documentation, Action Planning, Facilities Operations, Workflow Monitoring, Safety Inspections, Service Work Orders, Space Validation, Inventory Tracking, Vendor Quotes, Safety Drills, Training Coordination, Mailroom Support, Facilities Leadership Meetings

Industry

Higher Education

Description

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community. Description Emory at Grady seeks a skilled Facilities Planning Coordinator to support the Assistant Director of Space and Facilities Planning. This role supports campus-wide space and project planning initiatives and enhances coordination between Emory and Grady facilities teams. The ideal candidate will have project management experience and strong skills in meeting coordination, documentation, and action‑planning. JOB DESCRIPTION: Coordinates and oversees departmental facilities operations. Develops project timelines, monitors workflow, and maintains accurate documentation for all ongoing facilities‑related projects. Ensures facilities, equipment, and supplies for teaching and research are safe, functional, and available. Conducts routine inspections to identify issues related to safety, cleanliness, and lighting. Submits and tracks service work orders to completion. ADDITIONAL RESPOSIBILITIES: Work with administrative leadership on assessment/validation of space and inventory Track and update the Grady Space Request Form and follow up, where necessary Submit service Work Orders (WOs) and follow up on action completion Assist Manager with room setups and moving furniture in partnership with campus staging and maintenance Assist Manager with vendor quotes Coordinate required safety/security drills and follow up action planning Coordinate required training sessions/series with internal and external vendors Partner with campus services and other contracted services to monitor and close outstanding issues Partner with Grady campus maintenance team to ensure the completion of open work orders Train and provide backup to the Grady campus mailroom Coordinate/facilitate the weekly facilities leadership meeting and ensure capture and distribution of action items Maintain Grady campus facilities project plan Other duties as assigned MINIMUM QUALIFICATIONS: A bachelor's degree and one year of experience in construction, engineering, architecture and/or coordinating large projects or events, or an equivalent combination of experience, education and training. PREFERRED QUALIFICATIONS: Project management experience preferred NOTE: Position tasks are generally required to be performed in person at an Emory University location. Remote work-from-home day options may be granted at department's discretion. Emory reserves the right to change remote work status with notice to the employee. Additional Details The COVID-19 vaccine or an approved exemption is currently only required for individuals working in a clinical setting. For more information on the University or Hospital policies, including exemptions, please see our website. Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

Responsibilities

This role coordinates and oversees departmental facilities operations, developing project timelines, monitoring workflow, and ensuring that facilities, equipment, and supplies for teaching and research are safe and functional. Additional duties include tracking space requests, coordinating safety drills and training, and facilitating weekly facilities leadership meetings.