Facilities Project Manager at PacSci

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

93000.0

Posted On

26 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project management, Facilities management, Safety audits, Risk mitigation, Asset management, Operational logistics, Vendor coordination, Contract management, Space planning, Change management, Strategic thinking, Problem-solving, Microsoft Office, Inventory tracking, Leadership, Communication

Industry

Museums;Historical Sites;and Zoos

Description

At Pacific Science Center, our mission is to ignite curiosity in every child and fuel a passion for discovery, experimentation, and critical thinking in all of us. Our colleagues are passionate lifelong learners who live our mission every day. Each of us commits to bring an inclusion, diversity, equity, and access (IDEA) focus in every aspect of our work. Join our collaborative team and help steward our warm, welcoming, community-learning environment at PacSci. As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re invested in building teams with a wide variety of backgrounds, identities, and experiences. Data shows that women and BIPOC candidates more frequently do not apply to a job because they don’t feel that they meet all of the qualifications listed. If you have some of the knowledge, skills, and abilities listed and you share PacSci's values and support our mission, we encourage you to apply. Position Title: Facilities Project Manager, Limited Term Department: Facilities Reports to: Director of Facilities Pay Class: Full-time Regular FLSA Status: Salaried Exempt Position Summary The Facilities Project Manager is in a full-time, limited-duration role through April 2027 and will oversee a portfolio of projects focused on rapidly assessing and mitigating safety risks across PacSci's physical campus to ensure a secure, compliant, and hazard-free environment for staff and guests. This includes conducting comprehensive safety audits, prioritizing and triaging risks, implementing immediate protective measures in partnership with leadership, and establishing ongoing safety governance practices. The ideal candidate will have experience in large-scale facilities transitions, asset management, and operational logistics. They must be highly organized, solutions-oriented, and able to work across multiple teams to execute a seamless transformation of both public and administrative spaces while ensuring minimal disruption to ongoing operations. Campus Projects & Execution Lead the planning and execution of assigned facilities and campus improvement projects (Campus Planning Task Force), ensuring projects are delivered on time, within scope, and within approved budgets. Manage projects related to campus transitions and space reconfiguration. Translate high-level facilities strategies and priorities set by the Director of Facilities into detailed project plans, schedules, and workstreams. Coordinate project phasing to minimize disruption to daily operations, guest experience, and staff workflows Support the Director of Facilities in the execution of the Facilities Roadmap and creation of comprehensive B.I.M and O&M Safety, Risk & Compliance Support Rapidly assess and mitigate safety risks across campus to ensure a secure, compliant, and hazard-free environment for staff and guests, particularly in areas impacted by active projects and space transitions. Address immediate safety issues identified through inspections or audits by implementing short-term protective measures and escalating higher-risk concerns to the Director of Facilities Conduct regular safety audits and site walk-throughs; document findings, prioritize risks, and coordinate timely corrective actions. Ensure assigned project work complies with applicable safety standards, internal protocols, and regulatory requirements. Support emergency preparedness and risk mitigation related to construction activity, storage changes, and campus modifications. Vendor & Contractor Coordination Coordinate day-to-day activities of vendors, contractors, consultants, and service providers supporting assigned projects. Support contract execution by monitoring vendor performance, adherence to scope, schedules, and safety expectations. Serve as an on-site point of contact for project-related vendors, facilitating access, resolving issues, and ensuring work is completed to standard. Project Management & Reporting Develop and maintain detailed project plans, schedules, budgets, and risk registers for assigned initiatives. Track milestones, dependencies, and deliverables; proactively identify risks and recommend corrective actions. Provide regular status updates, documentation, and dashboards to the Director of Facilities and other leadership stakeholders. Maintain accurate records related to inventories, project costs, vendor work, and asset disposition. Cross-Functional Collaboration Partner closely with Facilities, Custodial, Security, Venue Experiences, Exhibits, and other internal teams to ensure projects are well-coordinated and aligned with operational needs. Support change management by communicating project impacts, timelines, and expectations clearly to affected teams. Space Planning, Asset Management & Logistics Develop and implement plans for space optimization, consolidation, removal, and reallocation of assets in alignment with campus priorities. Oversee logistics related to moves, storage transitions, and temporary relocations, ensuring safety, efficiency, and clear communication. Identify surplus or obsolete assets, assess resale value, and coordinate disposition strategies in partnership with internal stakeholders. Other duties as assigned Position Requirements: 3+ years’ experience in project management, or operations Proven experience managing large-scale complex projects. Strong organizational and project management skills, with the ability to manage multiple priorities. Experience coordinating with internal stakeholders, contractors, and vendors. Strong leadership and team management skills, with the ability to influence without authority. Excellent communication and problem-solving abilities. Knowledge of workplace safety standards and best practices related to moving and storage management. Proficiency in Microsoft Office, project management tools, and inventory tracking systems Additional preferred qualifications – not required: Lean or Six Sigma certification is a plus. PMP certification or equivalent project management training. Key Competencies for Success: Strategic Thinking: Ability to develop and implement an efficient clean-out strategy. Execution & Results Orientation: Drives initiative forward with a strong focus on timely completion and impact. Collaboration & Influence: Works effectively with internal teams and external partners. Problem-Solving: Anticipates challenges and proactively finds solutions. Attention to Detail: Ensures accuracy in inventory tracking and logistics planning. Ensure details are not missed through accurate record keeping Physical Demands & Working Conditions Regular communication with others in-person, by phone, and by video conferencing (camera on). The ability to lift and move items up to 25 pounds occasionally. The job is on-site at the Pacific Science Center in downtown Seattle full time. This job description reflects the organization’s current needs and may be subject to change. It is not intended as an exhaustive list of all responsibilities, duties, and skills required for the role. Compensation Pay is based on several factors, including market location, job-related knowledge, skills, and years of experience. In addition to base salary, all employees receive: Employee PacSci Membership Full-time regular employees (40 hrs/week) additionally recieve following benefits: Medical, Dental, Vision, basic life insurance, and disability insurance 4 weeks of vacation, 12 floating holidays, and sick pay 403(b) Retirement Savings Commuter benefits (regular employees working at least 20 hours/week) Employee Assistance Program Pacific Science Center stands with those who are courageously fighting against hate, racism, and injustice. We recognize that not being racist is not sufficient. We must be actively anti-racist, and we commit to doing so. We prioritize inclusion, diversity, equity, and access in everything we do. Curiosity and critical thinking are essential to the dialogue and changes that need to happen. Pacific Science Center complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at HRDepartment@pacsci.org.

Responsibilities

The Facilities Project Manager will oversee a portfolio of projects focused on assessing and mitigating safety risks across the campus to ensure a secure and compliant environment. They will lead project planning, coordinate with vendors, and manage space transitions while ensuring minimal disruption to daily operations.