Facilities Services Coordinator at The Brattle Group

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Dec, 25

Salary

88000.0

Posted On

25 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Customer Service, Problem Solving, Office Operations, Vendor Management, Event Logistics, Health and Safety, Technology Coordination, Budget Tracking, Space Planning, Administrative Support, Process Improvement, Attention to Detail, Adaptability, Communication, Team Leadership

Industry

Business Consulting and Services

Description

The Brattle Group, a privately held, global economics consulting firm, is looking for a Facilities Services Coordinator to join our New York, NY office. The Facilities Services Coordinator (FSC) is responsible for the coordination and smooth functioning of day-to-day operations and facilities services in the [Office Location] office. This includes oversight of service vendors, ownership of facilities-related projects, and proactive coordination of office logistics. This role serves as a senior member of the office facilities team and may provide guidance to junior staff and contractors. The FSC plays a key role in maintaining a productive and welcoming workplace, contributing to planning around space, services, and office improvements. The individual must demonstrate sound judgment, strong problem-solving skills, and a service-first mindset while ensuring the office consistently meets Brattle’s operational standards. Some of the day-to-day responsibilities of this role include: Serve as the first point of contact for visitors, staff, and vendors, ensuring a welcoming and professional environment. Manage office operations, including mail, supplies, equipment, and vendor relationships. Coordinate facilities requests such as maintenance, repairs, and space planning. Support meeting and event logistics, including scheduling, catering, and setup/cleanup. Monitor and maintain common areas, conference rooms, and kitchen spaces. Assist with health, safety, and security protocols, including building access and emergency procedures. Oversee office technology needs in collaboration with IT, ensuring functionality of AV equipment and workstations. Partner with building management on operational issues and service coordination. Process invoices and track expenses for facilities-related budgets. Coordinate employee seating assignments, moves, and desk setups. Manage on-site vendors and contractors, ensuring compliance with policies and standards. Provide administrative support for facilities projects and initiatives. Support onboarding and offboarding processes, including workspace preparation and badge access. Maintain accurate facilities records, floorplans, and documentation. Identify opportunities for process improvements to enhance efficiency and employee experience. THE CANDIDATE High School Diploma required Five to seven (5-7) years facilities/office experience in an office setting preferred Proficient knowledge of Outlook, Excel, and Word required Fast paced office environment handling multiple tasks and demands. Excellent customer service skills and attitude is required. Must be able to exercise appropriate judgment as necessary. Requires the ability to concentrate and pay close attention to detail. Ability to adapt easily to change expected. Requires the lifting of boxes and moving of furniture up to 40 lbs. Perform duties of a confidential nature. After hours/weekend work may be required. Possible travel. Brattle offers a competitive benefits package, base salary, and bonus program for eligible roles based on individual and firm performance. The anticipated base gross salary range for this position in New York, NY is $80,000 - $88,000 annually. Actual salary will depend on a variety of factors, including experience and training. This position is not eligible for immigration sponsorship. THE EMPLOYER The Brattle Group answers complex economic, finance, and regulatory questions for corporations, law firms, and governments around the world. We are distinguished by the clarity of our insights and the credibility of our experts, which include leading international academics and industry specialists. Brattle has 500 talented professionals across North America, Europe, and Asia-Pacific. For more information, please visit brattle.com.

Responsibilities

The Facilities Services Coordinator is responsible for the coordination and smooth functioning of day-to-day operations and facilities services in the New York office. This includes oversight of service vendors, ownership of facilities-related projects, and proactive coordination of office logistics.