Facilities Specialist at F. Hoffmann-La Roche Ltd - Poland

Petaling Jaya, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

0.0

Posted On

15 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Office Services, Maintenance, Security Processes, Space Management, Vendor Coordination, Event Support, Logistics Coordination, Emergency Response, Problem-Solving, Organizational Skills, Customer-Centric Mindset, Google Workspace, Microsoft Office, Independent Work, Cross-Functional Collaboration

Industry

Biotechnology Research

Description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. The Position We are seeking a highly motivated and solutions-oriented Facilities Management Specialist to join our team. This role reports to the Office & Facilities Manager and is responsible for ensuring the smooth, safer and efficient operation of the workplace by overseeing office services, maintenance activities, security processes, space management & planning and overall vendor coordination. The role integrates people, processes and technology to maintain a functional and well-managed environment. The person supports events and office logistics, ensures compliance with safety and building requirements and contributes to emergency response efforts.Through proactive planning, inspections, and problem-solving, the Facilities Management Specialist helps create a productive, secure and seamless workplace experience for all employees & partners. You will be: Oversee all office services, including office cleaning & waste management, in collaboration with vendors and contractors. Manage preventive and corrective maintenance of office assets through regular inspections, incident reporting, and coordination with Building Management and service providers. Maintain overall office security by supervising security personnel, administering access cards, and oversee visitor registration processes. Act as the focal point for team purchase requests, raising material and service requisitions through the purchasing system. Coordinate logistics and space setup for meetings, trainings, workshops, and site-wide employee events & team engagements. Support office space management & planning that includes conducting periodic inspections to ensure a safe, functional, and well-maintained workspace. Coordinate office renovation projects, work permit applications, and ensure adherence to Building Management guidelines; support site-wide office relocation activities. Prepare facilities management reports, documentation, annual budget, and maintain office operations and maintenance records.Contribute to the emergency response team by ensuring timely and effective actions during crises and incidents, supporting business and operational continuity. Uphold the company’s code of conduct, SOPs, and ensure compliance with all safety, health, and environmental standards. Who you are: Bachelor’s Degree or Diploma in Facilities Management, Property/Building Management, Business Administration or related discipline. Minimum 4-5 years of relevant experience, preferably in facilities management or similar function. Proficiency in Google Workspace or Microsoft Office. Strong coordination and organizational skills. Able to work independently with minimal supervision and collaborate effectively in cross-functional teams. Customer-centric mindset with strong problem-solving capability. If you are driven, resourceful, and passionate about maintaining a high-quality workplace environment, we invite you to apply and be part of our team. Who we are A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal Opportunity Employer.

Responsibilities

The Facilities Management Specialist is responsible for ensuring the smooth and efficient operation of the workplace by overseeing office services, maintenance activities, and security processes. They also support events, manage space planning, and contribute to emergency response efforts.