Facility & Admin Coordinator at Cummins Arabia External Career Site

, , Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

0.0

Posted On

31 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Entry, Customer Service, Communication, MS Office, ERP, Data Collection, Report Generation, Scheduling, Problem Solving, Team Collaboration, Policy Documentation, Research, Statistical Reporting, Vendor Management, Accountability

Industry

Machinery Manufacturing

Description

Job Summary: Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision. Main Requirements: 1-2 years of experience as Admin, Customer Service Representative or similar Bachelor's Degree in Business, English etc. To be able to communicate with different stakeholders, employees, suppliers, contractors To be able to work on-site arrangement, manage different branches Proficiency in English and Arabic is a must Experience in MS. Office, ERP or any other software systems Key Responsibilities: Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Assists with data collection, data entry and report generation on various departmental related activities. Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department. Competencies: Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences Customer focus - Building strong customer relationships and delivering customer-centric solutions. Ensures accountability - Holding self and others accountable to meet commitments. Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals. Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions. Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards. Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Responsibilities

The Facility & Admin Coordinator provides administrative support by conducting research, preparing reports, and addressing routine inquiries. They also assist with data collection, entry, and documentation for vendor payments.