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Facility Admin - Documentation & Reporting (Petaling Jaya) at Sepadu Group
Petaling Jaya, Selangor, Malaysia -
Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

0.0

Posted On

26 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Documentation Management, Reporting, Financial Administration, Licence Management, Contract Archiving, Governance Support, Data Analysis, Attention To Detail, Organization Skills, Ms Office Proficiency, Excel, Word, Powerpoint

Industry

Facilities Services

Description
Job Purpose To manage FM documentation, licences and contract archiving and to support governance, reporting and financial administration for FM services. Key Responsibilities Manage documentation related to business licences, official company stamps, ensuring proper storage, control, usage records and timely updates to Legal. Maintain the contract registration book and archive of original contracts; coordinate yearly documentation “spring cleaning” and off‑site storage.​ Prepare monthly FM reports (KPIs, work orders, cleaning/pest reports, incidents, soft‑services usage) based on data from FM team and systems. Support FM Manager in preparing materials and minutes for governance/steering meetings.​ Assist with FM financial administration (tracking POs, invoices, quotations, simple reconciliations) according to internal processes.​ Maintain orderly electronic and physical FM files to support audits, inspections and compliance checks. Requirements Diploma in Business/Accounting/Administration or equivalent. 2+ years’ experience in admin, documentation control or basic finance support. Strong attention to detail and organisation skills. Proficiency in MS Office (especially Excel, Word, PowerPoint).
Responsibilities
The main purpose is to manage facility management documentation, licenses, and contract archiving, while also supporting governance, reporting, and financial administration for FM services. Key tasks include maintaining records for business licences and contracts, preparing monthly FM reports, and assisting with financial tracking.