Facility Administrator at KROLL ASSOCIATES S PTE LTD

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

19 Feb, 26

Salary

0.0

Posted On

21 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Facilities Coordination, Organizational Skills, Multitasking, MS Office, Communication Skills, Interpersonal Skills, Vendor Coordination, Safety Compliance, Problem Solving, Housekeeping Management, Meeting Room Management, Emergency Procedures, Budgeting, Documentation, Onboarding Support

Industry

Business Consulting and Services

Description

The Office Facilities Coordinator is responsible for ensuring the smooth day-to-day operations of the office environment. This role involves managing facility services, coordinating with vendors, supporting employees, and maintaining a safe, clean, and efficient workplace. Key Responsibilities: Facilities & Office Operations Oversee daily housekeeping and ensure cleanliness across all office areas. Liaise with building management for maintenance and infrastructure issues. Manage HVAC, lighting, and plumbing complaints and coordinate timely resolution. Space & Room Management Manage meeting room bookings and seating arrangements. Allocate cabins for visiting employees, expats, and senior staff. Maintain updated seating charts and coordinate desk moves. Maintenance & Vendor Coordination Log and track facility-related complaints and follow up with vendors. Schedule preventive maintenance for office equipment and infrastructure. Coordinate with vendors for office supplies, repairs, and services. Review and process vendor invoices and maintain documentation. Employee & Visitor Support Assist with onboarding/offboarding from a facilities perspective. Support expats and guests with workspace and basic amenities. Address employee queries related to facilities and services. Compliance & Safety Conduct regular safety audits and ensure compliance with health and safety standards. Coordinate fire drills and emergency evacuation procedures. Maintain first-aid kits and ensure emergency equipment is functional Reporting & Documentation Maintain facility issue trackers and generate periodic reports. Assist in budgeting and cost optimization for facility operations. Document SOPs and maintain records of vendor contracts and service logs. Qualifications: Bachelor’s degree. 2 – 4 years of experience in office administration or facilities coordination. Strong organizational and multitasking skills. Proficiency in MS Office Excellent communication and interpersonal skills. Preferred Skills: Experience working in a Corporate Knowledge of safety regulations and compliance standards. Ability to handle emergencies and resolve issues promptly. #LI-TL1

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Responsibilities

The Facility Administrator is responsible for managing the day-to-day operations of the office, ensuring cleanliness and safety. This includes coordinating with vendors, managing facility services, and supporting employees.