COUNTRY:

Canada
Equans is looking for a Facility Administrator for the Center for Addiction and Mental Health (CAMH) for a 3 months contract!
The Equans group is a world leader in the energy and services industry. The Group operates in 20 countries, with 90,000 employees working on 5 continents. Equans is a Bouygues group company.
Equans designs, installs, and delivers customized solutions to improve its customers’ equipment, systems and technical processes and optimize their use in the context of their energy, industrial and digital transitions. Equans is a Bouygues group company.
Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries and institutions that want to move towards more connected buildings, manage their facilities efficiently and reduce their carbon footprint.
We design, implement, and maintain custom solutions to improve our customers’ facilities, systems, and infrastructures.

Our core offerings are focused on the following areas:

• Integrated Asset and facilities management;
• Operation and maintenance of buildings and equipment (including district heating and cooling);
• Energy efficiency solutions and execution of decarbonization roadmaps;
• Building automation and systems;
• Solutions for transportation and mobility.

To learn more, visit www.equansservices.com/en

SUMMARY

Reporting to the Senior Facility Administrator or senior manager as the Facility Manager might designate, the Facility Administrator is responsible for general administrative work. The candidate is also responsible for other office work as well as assisting in processing supporting data for performance monitoring reports and will assist the team in preparing reports.

REQUIREMENTS

• Is authorized to work in Canada.
• Experienced in the use of all tools in the Microsoft Office Suite and Adobe Acrobat (PDF);
• Able to use multiple computer systems;
• 1-3 years in administration experience;
• Active student or graduate with college degree in Administration or equivalent (any relevant degree, diploma or experience will be evaluated);
• Excellent verbal and written communication in English;
• Able to pass all background checks and obtain a security clearance as per hospital requirements;
• Must provide immunization records of vaccinations for COVID-19.

SKILLS

• Written and oral communication skills;
• Strong Customer Service Skills;
• Ensuring a positive experience for staff and visitors;
• Able to deal of all type of personalities and remain calm in all situations;
• Sense of organization and ability to prioritize workload;
• Dynamic and team spirit;
• Self-starter with the ability to work autonomously;
• A strong work ethic.

• Perform general administrative work to include, but not limited to, creation and issuance of correspondences.
• Manage office supply inventory.
• Effective interaction and communication with the Equans team members.
• Receive and manage phone calls and correspondence as required.
• Note all requests from CAMH’s users delivered in-person in a courteous and professional manner in accordance with protocols and procedures and convey the request to Senior Facility Administrator.
• Provide pleasant customer service by greeting visitors, answering inquiries, and ensuring a positive experience.
• Organize, source and fill requests for purchases on behalf of the Facility team.
• Handle and document the receipt of goods, services records and invoices (accounts payable) for site level issues.
• Additional administrative duties as assigned.