Facility Assistant at Canyon Equities

Grand Rapids, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Oct, 26

Salary

0.0

Posted On

10 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Building Systems Knowledge, CMMS, Vendor Management, Preventative Maintenance, Security System Management, CAD, Problem Solving, Communication, Light Maintenance, Emergency Response, Building Inspections

Industry

Executive Offices

Description

The Facility Manager plays a critical role in ensuring the smooth, safe, and efficient operation of Canyon Equities’ managed facilities. Acting as the primary point of contact for all facility-related matters, this position is responsible for coordinating day-to-day maintenance, managing vendor relationships, and maintaining building systems to the highest standards. The Facility Manager provides hands-on support for minor repairs, executes regular inspections, and oversees work order and preventative maintenance programs through the CMMS platform. This role requires a proactive, solutions-oriented professional with strong communication skills and a working knowledge of building systems. As a key liaison between tenants, vendors, and internal teams, the Facility Manager upholds the high standards of service and safety that define the Canyon Equities experience. KEY RESPONSIBILITIES The Facility Manager contributes to the growth and success of Canyon Equities by achieving the following objectives: Perform regular building inspections and audits to ensure safety, cleanliness, and maintenance standards are met Serve as the second level of escalation for after-hours and weekend facility emergencies unless otherwise scheduled Maintain and update the CMMS system for work order entry, status updates, and reporting Oversee and maintain the building’s security card access system, including user management and system functionality within platforms such as Feenics and HID Mobile Access Monitor and support the building’s camera systems, ensuring equipment is operational and coordinating repairs or updates as needed Manage and update digital floorplans and CAD files to reflect space changes, maintenance needs, and documentation accuracy Respond to tenant and internal work order requests, ensuring timely resolution and communication Manage and maintain preventative maintenance schedules for building systems and infrastructure Coordinate and monitor the work of external service providers including housekeeping, HVAC, electrical, landscaping, pest control, and others Ensure vendors comply with building protocols, safety guidelines, and service agreements Participate in evaluating vendor performance and recommending improvements or changes as needed Act as the liaison between building tenants and Custer, addressing concerns, managing service requests, and providing ongoing communication related to building operations Partner with tenants to ensure understanding and compliance with building policies and emergency procedures Support safety initiatives, including seasonal preparedness, building security protocols, and emergency response readiness Ensure compliance with building codes, environmental regulations, and safety standards Valid driver’s license and ability to travel locally between sites Must be available for on-call support during evenings and weekends as needed Must have ability to lift up to 50 pounds Willingness to perform indoor/outdoor work in varying weather conditions QUALIFICATIONS Working knowledge of building systems (HVAC, electrical, plumbing, etc.) Familiarity with CMMS platforms Excellent communication and problem-solving skills Ability to work independently, prioritize tasks, and respond to emergencies Basic skills in light maintenance tasks and use of hand tools EDUCATION / EXPERIENCE / OTHER REQUIREMENTS 3+ years’ experience in facilities management, building operations, or a related field

Responsibilities

The Facility Manager coordinates day-to-day maintenance, manages vendor relationships, and ensures the efficient operation of building systems. They are responsible for executing regular inspections, managing work orders via CMMS, and serving as a primary contact for tenants and internal teams.