Facility Coordinator at JLL

Spokane, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Sep, 26

Salary

77000.0

Posted On

14 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facility Administration, Property Administration, Customer Service, Vendor Management, CMMS, MS Office, MS SharePoint, Excel Spreadsheets, Tactical Planning, Project Management Support, Budgeting and Finance, Occupancy Services, Reporting, Communication Skills, Multi-tasking, Organization

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves - The Facilities Coordinator will provide support to the Site and/or Facility team with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services, utilization of the CMMS platform, and other general duties as requested. The person in this role will also proactively develop and maintain client relationships ensuring that expected service levels are achieved. What is your day to day? Actively support an environment of teamwork, cooperation, performance excellence, and personal success, in accordance with all agreed policies, procedures and contract scope. Assist Facility Management Team with tactical planning for the team’s goals and objectives Provide facility specific assistance to the project management team as needed or requested Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion. Build supplier relationships and assist vendors with site visits, onboarding, and other needs as necessary Provide information and direction to vendors, facilities staff, and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. Assist with the coordination and scheduling of maintenance activities and the procurement of vendors and service as required. Update and maintain accurate records and official documentation for the site/s, ensuring appropriate follow up with vendors, stakeholders, and clients. Provide general overall facility management services including continuous monitoring of office/facility Act as an interface with client, visitors, and guests Conduct daily walkthroughs to ensure clean and organized spaces. Respond to all work orders in a timely manner, ensuring KPI compliance and excellent customer service. Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption. Coordinate the delivery of site amenities and support moves as required, acting as the site key point of contact. Provide coordination and support events, meeting and conference facilities as required. Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace. Responsibility for asset data entry and updates into the CMMS platform; update and maintain accurate records and official documentation for the site/s. Testing of CMMS functionalities as needed Assist with the creation and dissemination of reports as required Deliver an exceptional quality of service, as reflected by client feedback. Desired experience and technical skills Required 2+ years’ experience with Facility or Property Administration GED or High school diploma Superior customer service skills and orientation Excellent listening, verbal, and written communication skills Ability to multi-task, plan and manage under time constraints Proficient in MS Office and MS Share Point; must be proficient at Excel Spreadsheets and have capability of customizing administrative reports Computer proficiency in CMMS/Work Order systems US citizenship is required for this position due to government contract requirements Preferred Ability to work without direct supervision Strong organizational skills and collaborative style This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 70,000.00 – 77,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –Spokane, WA Job Tags: Hiring If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Facility Coordinator provides operational support in maintenance, vendor oversight, and accounting while managing the CMMS platform. They are responsible for conducting site walkthroughs, coordinating repairs, and maintaining strong client relationships to ensure service levels are met.