Facility Coordinator (m/f/d) at PepsiCola Bottling Company of New York Inc

Geneva, Geneva, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Vendor Management, Budget Tracking, EHS Compliance, Reception Duties, Travel Arrangements, Expense Management, Meeting Coordination, Organizational Skills, Attention to Detail, Microsoft Office, Bilingual Communication, Flexibility, Punctuality

Industry

Food and Beverage Services

Description

Overview For our headquarters in Geneva, we are currently looking for a Facility Coordinator who will be responsible for office management and administrative support for our CEO. Responsibilities Office & Facilities Management Manage day-to-day operations of the Geneva headquarters, ensuring a safe, functional, and well-organized office environment. Coordinate and manage vendors and contracts, including invoice handling, purchase orders, budget tracking, and service quality monitoring, including preventive maintenance and coordination of external service providers in the absence of an on-site handyman. Ensure compliance with EHS standards, Swiss regulations, and company policies, including basic safety checks and emergency readiness. Reception & Front Office Support Handle reception duties (approx. 5%), including welcoming visitors, managing calls, visitor access, and mail/courier services, in line with security and access protocols. Maintain a professional and friendly front-of-house experience for employees and guests. CEO Office & Executive Support Provide administrative support to the CEO, including travel arrangements, expense management, and meeting/offsite logistics. Act as a reliable point of contact for the CEO’s office, supporting priorities and ensuring smooth day-to-day coordination, including coordination with internal and external stakeholders when required. Qualifications Several years of experience in an international corporate environment, ideally with exposure to multi-cultural teams and global corporate standards. Fluent in French and English; Spanish is a strong plus. Strong organizational skills, attention to detail, punctuality, and flexibility, with the ability to manage multiple priorities efficiently. Proficiency in Microsoft Office tools (PowerPoint, Excel, and other digital platforms) and eagerness to quickly learn internal processes and workflows.

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Responsibilities

The Facility Coordinator will manage day-to-day operations of the Geneva headquarters, ensuring a safe and organized office environment. They will also provide administrative support to the CEO, including travel arrangements and meeting logistics.