Facility Manager at JLL

Pune, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

0.0

Posted On

26 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Vendor Management, Budget Management, Health And Safety, Team Leadership, Problem Solving, Contract Administration, Inventory Management, Project Management, Communication, Organizational Skills, Analytical Skills, Customer Service, Risk Management, Emergency Response Planning, Collaboration

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facility Manager Corporate olutions What this job involves The facilities manager will execute the following tasks; Manage the entire facilities function in the location and across facilities independently, under the guidance of Account Manager Take complete ownership for all activities pertaining to the daily operations of all aspects of facilities management function and provide timely feedback and updates to the Account Manager and follow instructions and timely revert with progress on works. Discharging responsibilities on whole gamut of administrative areas ranging from policy compliance by employees to vendor management, contract administration, inventory management, system security and safety of assets as well as personnel and adherence to legal requirements. Ensure all operating procedural documentation is updated at all times at agreed intervals, work proactively to ensure service enhancement is a constant endeavor, regular asset reconciliation and timely renewal of all service contracts regular contract reviews. Management and supervision of interior fit-outs, office design, and ergonomics. Take part in all fit-out projects pertaining to retro-fit jobs and office ergonomics – these include arranging ergonomic sessions and handling ergonomics and medical services. Provide guidance to all the various facilities service delivery team members that all budgeting has the right elements of spends adequately factored for all expenses. Manage a team of staff and contracted outsourced resources to discharge these responsibilities and will need to work closely with them. Engage in regular rhythm of holding meetings and documenting the actions, tracking and ensuring timely completion of assigned and agreed activities. Leading business engagement forums and ensuring these forums are well represented on behalf of the facilities management function and also to communicate progress on works and business engagement for facilitating collective task accomplishments and supporting business. Plan, organize, direct and control the work activities of the team members in order to provide prompt and efficient services to internal customers and key stakeholders. Chair regular team meetings and help assist the team to better manage their actions and responsibilities being their guide to help accomplish their tasks. Responsible for ensuring facilities management, including utility operation and maintenance, for all offices in the location. Be responsible for all FM utility operations including fabric and facility upkeep extending to office equipment management. Responsible for the overall functioning of critical infrastructure set up including security systems. Be responsible to ensure that the critical equipment’s installed are being managed, operating and with no risk to its operations. Ensure healthy and hygienic operation of canteen / cafeteria through identified vendor / contractor. Ensure the canteen and cafeteria operations is managed proactively – ranging from menu planning, to food testing, to channeling employee feedbacks and conducting regular food festivals as appropriate. Collaborate with the procurement central team in finalization with selected vendors / contractors. Analyzing the need, developing and executing the support systems and putting in place required systems for services like safety, housekeeping, preventive maintenance, pantry operations, reprographics, and office stationery and parking management. Undertake regular timely audits and prepare action plans for the teams to implement and action. Responsible for complete arrangements for annual events, conferences, seminars and other functions of the client organizes Adhere and manage formal review mechanism for service delivery by various service partners and submit MOM’s and KPI/SLA reports. Ensure a schedule is set with all service providers to review performance on a regular basis and this is done through structured review meetings at regular meetings. Responsible for all office space (on/offsite storage and workspace) management and related movement – including reporting of space utilization. Set up and manage regular rhythm of engagement with business to solicit service related feedbacks and issues and help address. Primary responsibility of scheduling and leading business engagement forums holding feedback sessions and preparing an action plan basis feedback received – work with the team to accomplish tasks as a result of feedback received and communicate back to the business with deadlines. Including the top priority list action plan. Risk management, disaster scenario planning, emergency response training. Prepare a BCP plan for facilities and keep it updated at all times and educate the all team members. Ensure all feedback received by the facilities team and is reverted to all stakeholders with a action plan , closure date and updated status till the same are not closed to the satisfaction of the users. Close team work with other support functions from IT, HR and Finance. Hold regular information exchange and collaborative sessions to ensure there is a cohesive environment created and an environment of team work. This should also include regular meetings with the key support functions and documentation actions agreed and following them through with a closure. Vendor management, work stream budget management and procurement of vendors for the above works. Ensure all work stream budget is maintained and controlled. Any major deviations or accruals should be raised in time. Sound like you? To apply, you need to be: Competent and goal-driven Do you have three to five years’ experience of managing a property? If so, you will be a perfect fit for the role. Likewise, an experience in managing commercial contracts and budgets may just help you land this job. You’ll also need to be a goal-oriented individual who’s an ace in health and safety requirements, vendor management and property technical systems management Organised and analytical We’re looking for a self-motivated and quick-thinking facilities manager who can solve problems using quantitative methods and holistic approaches. Likewise, we’re on the lookout for well-organised leaders who plan tasks in advance and constantly stay ahead of deadlines. Engaging and professional A passion for excellence is what makes a great facilities manager. We’ll need someone who can do more than the bare minimum to meet our clients’ expectations. In this role, you’ll also be working with different kinds of people, so you’ll need to be an expert in handling them professionally. Likewise, you’ll need to effectively manage, train and inspire the team to always do better. You’ll also need to take the time to listen to your people to create better work impact. What you can expect from us At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package. Apply today! Location: On-site –Pune, MH Scheduled Weekly Hours: 48 Job Tags: Reprographics If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Facilities Manager will oversee the entire facilities function, ensuring smooth daily operations and compliance with policies. Responsibilities include managing vendor contracts, supervising fit-out projects, and ensuring the safety and security of assets and personnel.