Faculty Administrator - 12 month fixed term at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

69600.0

Posted On

13 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication Skills, Attention to Detail, Microsoft 365, Organizational Skills, Meeting Coordination, Document Formatting, Proactive Approach, Judgment, Troubleshooting, Stakeholder Engagement, Time Management, Continuous Improvement, Virtual Meeting Platforms, Team Support

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland Ko te whare Pūtaiao/The Faculty of Science at the University of Auckland is the leading science faculty in New Zealand and one of the largest in Australasia. It undertakes world-class research across the physical, biological, and computational sciences. More than 8,000 students study in our 10 schools and departments, learning from internationally renowned lecturers. As a School, we strive to reflect the demographics of our student base and Aotearoa New Zealand at large. We are striving to reflect the demographics of our student base and Aotearoa. Our staff and students can connect with our: Rainbow and Women in Science networks, Parenting support, our Waipapa Marae and our flagship Tuākana Māori and Pacific support programme. Job Description Te Whiwhinga mahi | The opportunity To support the embedding of a new administration team, the Faculty Administrator will provide administrative and secretarial support to several Associate Deans and numerous Faculty Committees, ensuring that meetings are well-organised, documented, and followed up on effectively. This is an exciting opportunity for an experienced administrator who is proactive and takes pride in delivering work that keeps operations running smoothly. Ngā Haepapa Matua | Key Responsibilities (not limited too): Act as Committee Secretary for faculty committees, including preparation of agendas, minutes, and follow-up actions. Provide high-quality administrative and secretarial support to Faculty leadership Coordinate meetings, workshops, and seminars — including logistics, catering, and virtual participation setup. Be available on campus to support committees, meetings, and Associate Deans with meeting arrangements, including room and technology set-up Formatting accurate and well-presented documents, reports, and presentations. Contribute to the embedding of the new administrative team structure and focused on continuous improvement initiatives that enhance service delivery and efficiency. The role is a full-time, 12-month fixed-term role (37.5 hours per week) The remuneration is $55,300 - $69,600 per annum, dependent on skills and experience. For more information about this role, please refer to the Position Description He kōrero mōu | About you You’re a confident communicator and natural organiser who takes ownership of your work and enjoys supporting others to deliver high-quality outcomes. You’ll be comfortable working with numerous stakeholders . You’ll bring: Previous experience in an administrative or coordinator role, ideally supporting committees. Excellent written and verbal communication skills, with a strong attention to detail. Proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams) and confidence in learning new systems, including AI Proven ability to manage multiple priorities and meet deadlines in a busy environment. Discretion, sound judgement, and a professional, proactive approach. The ability to troubleshoot and support online meeting platforms (e.g., Teams, Zoom). Bring your organisation, initiative, and professionalism — and help us deliver on our mission to create globally transformative impact through education and research. Ngā āhuatanga kei a mātou | What we offer The University of Auckland is New Zealand's leading University and maintains significant computational, laboratory, and analytic facilities. Auckland is frequently rated as one of the world's most liveable cities. The University is committed to providing an excellent working environment through the following: · Up to 6.75% company superannuation scheme · A competitive salary with five weeks' annual leave In addition, we also offer career development programs, discounted car parking, a generous parental leave allowance, childcare, and other discounts on internal and external services. For more information, please visit Staff Benefits. Me pēhea te tuku tono | How to apply Applications must be submitted online by the closing date of 4th December 2025 to be considered. We may close this advert early if we have a large number of applications. Please include your cover letter and CV, highlighting how you can meet the skills and experience detailed above. Please reach out to Andrew Colgan (Facilities & Services Manager) via [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. **We reserve the right to close applications early if a suitable candidate is found** Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz

Responsibilities

The Faculty Administrator will provide administrative and secretarial support to several Associate Deans and Faculty Committees, ensuring meetings are well-organized and documented. This role includes acting as Committee Secretary, coordinating meetings, and contributing to the new administrative team structure.