Faculty Executive Administration Officer at Macquarie Group

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

99161.0

Posted On

14 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Time Management, Attention to Detail, Customer Service, Professional Communication, Administrative Support, Process Improvement, Stakeholder Engagement, Diary Management, Meeting Coordination, Governance Processes, Confidentiality, Problem Solving, Logistics Coordination, Information Gathering, High-Level Support

Industry

Hospitals and Health Care

Description

PRIMARY DETAIL • Annual base salary of $99,161(Step1, HEW 6) plus 17% superannuation and leave loading. • Full time, continuing role based at Macquarie University, Wallumattagal Campus, North Ryde. • Supportive, collaborative team with hybrid working arrangement. About the Role We are seeking a highly organised and proactive Faculty Executive Administration Officer to provide exceptional administrative and operational support to senior leadership across the Faculty. In this pivotal role, you will ensure the smooth functioning of executive operations, contribute to process improvements, and help drive operational effectiveness. This role reports directly to the Senior Executive Assistant and is integral to ensuring our leadership team can concentrate on strategic priorities. It encompasses managing complex diaries, coordinating high-level meetings, supporting governance processes, and engaging with a diverse range of stakeholders to facilitate seamless operations across the Faculty. About Us Macquarie University's Faculty of Medicine, Health and Human Sciences builds on our aspiration to have the nation's first fully integrated Academic Health Sciences Centre under a university's leadership. It brings together the excellent work of medical and allied-health clinicians and researchers across the University and around the country, with unparalleled access to the world-leading clinical resources and research facilities found only on our campus. Joining us means becoming part of a collaborative, forward-thinking environment where your work directly contributes to improving health outcomes and shaping the future of healthcare. What You’ll Do Provide confidential administrative and operational support to Faculty leadership, including the Faculty Executive Director, Deputy Deans, and Associate Deans. Manage complex diaries, prioritise urgent matters, and ensure optimal use of leadership time. Coordinate logistics for meetings, prepare briefing materials, and manage travel arrangements. Support governance processes and liaise with stakeholders to gather critical information for decision-making. Implement and improve administrative processes, ensuring compliance with university policies. Build strong relationships across internal and external stakeholders, including Macquarie University Hospital and Clinics. About You You are a detail-oriented professional who thrives in a fast-paced environment. You have a knack for anticipating needs, solving problems, and keeping things running smoothly behind the scenes. Your ability to manage competing priorities, maintain confidentiality, and communicate effectively with diverse stakeholders sets you apart. To Apply To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria: Essential skills and experience (Selection Criteria) A degree in Business Administration and/or relevant work experience. Demonstrated knowledge of and experience in working in a complex administrative environment (preferably within Higher Education or Health) and experience in providing high quality administrative support to leadership teams. Time management, high attention to detail and organisational skills with demonstrated ability to coordinate and deliver on competing deadlines. Strong customer service focus and professional communication with a diverse range of stakeholders. Demonstrated experience in developing and implementing administrative process improvement. Demonstrated experience providing direct, high-level support to a Head of Function or senior manager including executive assistant or other related roles. Demonstrated ability to proactively assess available information and source supporting information to ensure leadership is informed and prepared for meetings. Role Specific Enquiries: Please reach out to Mary-Elizabeth Denmark, Senior Executive Assistant, mary-elizabeth.denmark@mq.edu.au Applications Close: 25 January 2026 at 11:59pm We reserve the right to progress or decline applications at our discretion and may close this advertisement prior to the listed closing date. About Us Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity. Why work at Macquarie We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability. Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer: 17% Superannuation Subsidised onsite parking options Flexible working options Training and professional development Onsite childcare facilities Discounted health insurance (Medibank) Onsite vacation care Employee Assistance Program Subsidised membership at the Sport & Aquatic Centre Onsite GP, imaging & physio clinics If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs. Applications Close: 25/01/2026 11:59 PM A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework. Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page. Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today.

Responsibilities

Provide exceptional administrative and operational support to senior leadership across the Faculty. Manage complex diaries, coordinate high-level meetings, and support governance processes.