Faculty Secretary (Reg FT) at Community College of Allegheny County (CCAC)

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

17.4

Posted On

27 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Correspondence Preparation, Scheduling, Typing, Filing, Office Equipment Operation, College Software Packages, Organizational Skills, Communication, Interpersonal Skills, Clerical Skills, Detail Oriented, Multi-tasking, Deadline Management, Team Player, Attendance

Industry

Higher Education

Description

Position Title: Faculty Secretary (Reg FT) Employment Type: Regular Full-Time Department: Academic Affairs Campus: Main Campus Salary Grade: SEIU C - $17.40 Remote Work Option: Hybrid (May be subject to change) Additional Information: Work Hours: Standard College hours are Monday – Friday, 8:30 am – 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department. General Summary: Performs a variety of general secretarial duties for division faculty, including preparing correspondence, scheduling, typing and filing. Requirements: Education and Experience: High school diploma or GED and experience in an office environment gained through previous job related or educational training. Certifications/Licensures: N/A. Skills/Abilities Requirements: Ability to travel to perform work duties at any campus or center location within the CCAC system. Must be able to operate various office equipment, including a personal computer and appropriate College software packages or equivalent. Should possess good organizational, customer service, communication, interpersonal and clerical skills. Detail oriented, ability to multi-task meet deadlines and be a team player. Required to have regular and timely attendance. Physical Requirements, If Applicable: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption. Ability to lift textbook shipping boxes and load into cabinets, lift and unload copier paper boxes. Duties: 1. Provides quality customer service to both internal and external customers. 2. Prepares exams, quizzes, syllabi/course outlines, correspondence, memos, reports and other forms for department faculty (to/for students, bookstore, community and/or other necessary personnel). 3. Screens phone calls; receives and directs visitors; receives, sorts and delivers mail to appropriate faculty/personnel. 4. Coordinates the printing and duplication of materials; coordinates bulk mailings of fliers and brochures to be sent to online students, area schools and community organizations. 5. Maintains schedule for students and faculty, including scheduling meetings, department events, conference calls, rooms (both scheduling and requesting changes when necessary). 6. Maintains and orders office, department and classroom supplies including textbooks. Creating purchase requisitions, vouchers, blanket orders, petty cash requests. 7. Prepares and follows through with trip requests and expense reports. 8. Maintains records; cancellation logs, syllabi/course outlines, mailbox list updates, textbook inventory, faculty directory, student and faculty information. 9. Prints rosters, test scores and other necessary paperwork; monitor enrollment per attendance reporting requirement period throughout semester for faculty. 10. Schedules repairs of various office/classroom equipment; copiers, Scantron. 11. Assists students with prep of drop/add, audit agreements, permission to enroll forms. 12. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives. 13. Performs other clerical duties for specific/unique needs of the department. 14. Performs other related duties as required or assigned. Job Open Date: 3/27/2026 Job Close Date: 4/13/2026 Benefits: At CCAC, we take pride in offering an exceptional benefits package designed to support our employees’ personal and professional well-being: Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option. Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty. Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension. Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs). Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges. Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career. Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more! Additional Advantages: Free employee parking to make your commute easier. Job Category: Office Support Staff/Maintenance/Housekeeping Job Slot: JS 0088 Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here.

Responsibilities

The role involves performing general secretarial duties for division faculty, including preparing correspondence, scheduling, typing, and filing documents. Key duties also include providing customer service, coordinating printing and mailings, maintaining schedules, ordering supplies, and processing various administrative paperwork for faculty and students.