The Administrative Assistant in the Family History Department provides high-level administrative support to the department’s leadership team to fulfill the departments promise: We enable inspiring journeys that bring joy to all people as they discover, gather, and connect their family—past, present, and future.

This role involves a variety of tasks including managing schedules, handling correspondence, organizing meetings, maintaining records, and handling financial records. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.

• Manage and maintain schedules, including arranging meetings and appointments.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Maintain and update department records, files, and databases.
• Assist with the preparation of reports, presentations, and other documents.
• Handle financial records, process invoices, and analyze and track budgets.
• Provide general administrative support, including ordering supplies, managing office equipment, and handling travel arrangements.
• Collaborate with other departments and external partners as needed.
• Perform other duties as assigned to support the department’s goals and objectives.
• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Fluency in English and German (both spoken and written) are essential and knowledge of additional European languages is a bonus.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Familiarity with family history research and genealogy is a plus.

• Manage and maintain schedules, including arranging meetings and appointments.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Maintain and update department records, files, and databases.
• Assist with the preparation of reports, presentations, and other documents.
• Handle financial records, process invoices, and analyze and track budgets.
• Provide general administrative support, including ordering supplies, managing office equipment, and handling travel arrangements.
• Collaborate with other departments and external partners as needed.
• Perform other duties as assigned to support the department’s goals and objectives.
• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Fluency in English and German (both spoken and written) are essential and knowledge of additional European languages is a bonus.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Familiarity with family history research and genealogy is a plus