Location: Office based in Leeds, with travel across Yorkshire to support events when required.
Address: 8 Woodhouse Square, Leeds, LS3 1AD
Salary: £13,092.85 (FTE £23,500)

Hours: 19.5 hours per week:

• Thursday: 1:00pm – 8:00pm
• Friday: 9:00am – 4:00pm
• Saturday: 10:00am – 5:00pm (Saturday hours may be flexible depending on events)

Responsible to: Events and Memories Lead
Key relationships: The Family Support team and wider charity, families and the Multi-Disciplinary Team over at Leeds Children’s Hospital.
Responsible for: Supporting the family support team to run events and groups, support administratively and managing family holidays alongside our Family Support Administrator. Supporting with front of house cover at our family support centre.

JOB SUMMARY

As a Family Support Events Worker, you will play a key role in supporting to deliver a variety of events, support groups and memory making opportunities for families affected by childhood cancer. You will help to create welcoming spaces where families can connect and find support. You will also play a key administrative role in supporting family holidays, maintaining accurate family records and supporting the wider team to deliver high-quality services to families across Yorkshire.

Additional Information

• This role requires a full UK driving licence and access to a vehicle, as travel across Yorkshire is a regular part of the role.

SKILLS AND EXPERIENCE

• Experience in planning, organising, and delivering events/activities
• Strong communication skills – clear, empathetic, and professional in person, over the phone, and in writing.
• IT proficiency – confident using Microsoft Office (Word, Excel, Outlook) and data management systems.
• Organisational skills – ability to prioritise, multi-task, and meet deadlines in a fast-paced environment.
• Confidentiality awareness – understanding of GDPR and working with sensitive personal information.
• Ability to maintain professional boundaries
• Ability to work independently and as part of a team.
• Good administrative and IT skills (e.g., Microsoft Office, databases).
• Ability to remain calm and flexible when plans change or under pressure.
• Creative skills that will be useful in family and children’s events.

KNOWLEDGE:

• Basic understanding of safeguarding practices – especially in relation to children and vulnerable adults.

SKILLS & EXPERIENCE:

• Experience in a charity or healthcare setting – familiarity with how support services operate.
• CRM/database experience
• Minute-taking– for internal meetings

KNOWLEDGE:

• Understanding of the impact of childhood cancer on families – or willingness to learn.
• Awareness of local support services – especially in social care, health, and family wellbeing.
• Knowledge of event evaluation and feedback processes.
  This particular role is not suitable for family members who are currently receiving support from Candlelighters. This is to ensure they are given the best possible care and support without any potential conflict of interest.
  This role is subject to an enhanced criminal record check, which is processed through the Disclosure and Barring Service (DBS).
  The candidate must hold a UK driving licence and have access to a car to get to events.
  Some roles may require a Certificate of Good Standing (CoGS) for individuals who have lived outside the UK for more than 6 months in the past 5 years.
  We operate a 3-stage interview due to the sensitive nature of the environment incorporating an interview and a taster session as outlined below:
  Stage 1- Telephone Interview: Conducted on a rolling basis while the job post is live.
  Successful candidates from stage 1 will then be invited to:.
  Stage 2 - Formal interview with our Project and Events Manager and Events and Memories Lead : Date to be confirmed, depending on applications, but expected to take place up to and including the week commencing 25th August 2025.
  Successful candidates from stage 2 will then be invited to:
  Stage 3 - Taster day and interview with a family member, including the opportunity to meet our CEO, connect with staff, and spend time at the Family Support Centre - Date TBC.
  To apply, please complete our application form via our website: https://www.candlelighters.org.uk/jobs/family-support-events-worker/

Main duties and responsibilities:

• Support the planning and delivery of family support groups and events.
• Support the team to deliver on memories for our palliative patients.
• Support the administration of groups and events including ordering, bookings, liaising with suppliers and risk assessments.
• Manage and coordinate the Candlelighters Family Holidays
• Liaise with families to arrange suitable dates and locations
• Working closely with the Finance team to maintain records and manage payments for holiday bookings
• Maintain and update key family communications and support information on our internal systems
• Provide essential cover at The Square our family support centre, acting as a welcoming presence for families
• Answer telephone calls and direct enquiries appropriately
• Offer initial support to visiting families and signpost them to relevant services or team members
• Be an advocate for Candlelighters, promoting our services and signposting families to appropriate support, both via Candlelighters and other organisations. Support families through their fundraising journeys.
• Responsible for reporting all Safeguarding concerns to the Designated Safeguarding Leads.
• Act as a champion for equality, diversity, and inclusion, actively promoting and upholding these values, and challenge poor or inappropriate practices across all areas of Candlelighters
• To undertake any duties as reasonably required

This job description is not intended to be exhaustive, and it remains subject to change at any time to meet the changing needs of the Charity .