QUALIFICATIONS

• High school diploma or equivalent required.
• Two years of administrative experience, preferably in procurement or IT-related environments.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with procurement or ERP systems.
• Ability to handle sensitive information with discretion and professionalism.

PREFERRED QUALIFICATIONS

• Familiarity with IT terminology and equipment.
• Experience with procurement software or systems (e.g., SAP, Oracle, Workday).
• Experience using Salesforce or similar ticketing systems.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience in a higher education setting.

College Computing Services is seeking a detail-oriented and proactive Administrative Assistant to support IT Procurement for the . Working closely with the college’s IT Procurement Manager, the selected individual will work to ensure the smooth operation of procurement activities, vendor coordination, end-user communications, and administrative processes related to technology acquisition and management within the college.

• Provide administrative support to the IT Procurement Manager, including scheduling meetings, preparing documentation, and managing communications.
• Assist in processing purchase requests, tracking orders, and maintaining procurement records.
• Handle incoming deliveries and maintain inventory of the receiving area.
• Facilitate pickup of orders by staff and faculty, ensuring proper documentation and communication.
• Coordinate with vendors and internal departments to ensure timely delivery and compliance with procurement policies.
• Work with vendors to obtain quotes as needed for IT-related purchases.
• Help set up tickets in Salesforce for equipment setup and deployment.
• Support contract management and renewal processes.
• Fill in for the IT Procurement Manager during absences, maintaining continuity of operations.
• Perform general office duties such as filing, data entry, and responding to inquiries.
• Providing excellent, responsive service to our college customers (faculty, staff and students) when they contact our office (walk in or call in)