WHO WE ARE:

We are a values-driven organization, providing family oriented behavioral health care for children, youth and families, provided primarily in their own home and community. Our enthusiastic clinical teams provide whatever is needed to help children and youth remain safely in their own home with their family, restoring hope, providing intense mental health services and supports, and helping to strengthen the family unity. With sites located in Aberdeen, Bremerton, Burien, Olympia, Shelton, Tacoma, Tukwila, University Place, Vancouver, Yelm, WA and Portland Oregon. We offer comprehensive intensive, Wrap-around mental health services to a diverse population for youth and families. We employ OVER 750 energetic and compassionate employees.

PREFERRED QUALIFICATIONS

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• Experience working in a non-profit organization.

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• Familiarity with social service/mental health terminology and practices.

• · Answer incoming phone calls, handle routine inquiries, and direct appropriate inquiries to appropriate staff person demonstrating strong communication skills.
• · Provide outstanding customer services, greet visitors and clients and assist with inquires in a positive and helpful way.
• · Coordinate and distribute incoming and outgoing mail.
• · Assist with correspondence.
• · Photocopy and collate data as requested to ensure trainings/meetings are supported.
• · Maintain adequate office supplies (including paper supplies, coffee/snacks) for the smooth running of the office.
• · Anticipate office needs based on current usage, identify supplies required and order as appropriate.
• · Ensure contact information for staff is updated and maintain phone lists for staff.
• · When needed, provide leadership/staff support for travel, including airfare, hotel and car rental using agency resources responsibly.
• · Ensure office equipment is working and available for staff use, Interface with maintenance, copier repair, and cleaning crews so that workplace is clean, safe, and adequately supplied for staff to work.
• · Take lead responsibility for cell phone set up, monitoring and equipment ordering, interface with wireless provider to order staff cell phones and resolve issues.
• · Maintain appropriate use of agency credit cards for travel and other purchases, including documentation of use and communication to accounting.
• · Assists in the hiring process by sending out correspondence for employment (postcards, acceptance letters, etc.), scheduling interviews and arranging interview packets.
• · Assists with the checking of references for candidates.
• · Assists in tracking mandatory HR requirements such as new hire paperwork, training certifications, performance evaluations, etc.
• · Creates training reminders and assists in setting up for trainings for staff in all areas.
• · Order food for meetings as requested.
• · Provides administrative support to staff and leadership with file organization.
• · Perform data entry tasks as requested.
• · Other duties as assigned.