(MAY WORK FROM ANY OF OUR FBH SITES LOCATED THROUGHOUT WESTERN WASHINGTON OR OREGON)

Catholic Community Services, Family Behavioral Health is looking for a System Medical Records Quality Coordinator to join our innovative team.

WHO WE ARE:

We are a values-driven organization, providing family-centered behavioral health care for children, youth, and families. Our services are provided primarily in client homes and in the community. Our enthusiastic clinical teams provide intensive mental health treatment, community support, and peer services to help children and youth remain safely in their own home with their family. Our aim is to help families maintain hope and to collaboratively build on their strengths to reach their goals. We have sites located in Tukwila, Burien, North Tacoma, University Place, Olympia, Shelton, Bremerton, Aberdeen, Yelm, Vancouver, and Portland Oregon. We employ 750 energetic and compassionate employees.

JOB SUMMARY:

Clinical Medical Records Requests
· Receive and process medical records requests across all FBH site staff, external agencies, and authorized individuals in accordance with FBH policies and HIPAA regulations.
· Redact sensitive information from clinical documents to ensure confidentiality and compliance.
· Track and maintain timelines for records requests, maintaining accurate logs of open and completed cases.
· Prioritize and manage workload effectively to meet deadlines and respond to urgent requests.
· Ensure all redacted and released documents are properly stored in client electronic health records.
· Work in conjunction with FBH Medical Records Team (MRT) to provide guidance to site staff on documentation release procedures and confidentiality standards.
· Interact with FBH staff, allied community agencies, clients, and other stakeholders as necessary to fulfill job duties
Clinical Medical Records Quality Reviews
· Conduct regular and random reviews of clinical records to ensure documentation is complete, timely, and compliant with Medicaid, state, and organizational standards.
· Through regular monitoring of clinical records, act to notify FBH System Leadership about any aspect of documentation that may constitute clinical or agency risk.
· Verify that medical necessity is documented for admissions, ongoing treatment, and service closures.
· Summarize findings from chart reviews and submit reports as required.
· Collaborating with FBH MRT and site CQI leads to support a culture of learning and professional development.

HIPAA :

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• Responsible for upholding a culture of privacy and security in a highly confidential work environment.

• Complies with all CCSWW policies and procedures that involve access to and safeguarding of client Protected Health Information.
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• This position will be based out of the FBH System office in the Northend of Tacoma, WA.

• A full job description with qualifications may be shared with candidates identified for an interview.

PREFERRED QUALIFICATIONS :

• · Experience working in a private non-profit system.
• · Experience in provision of Wraparound or Intensive Behavioral Health Services or Children’s mobile crisis services or the equivalent.
• · Proficient experience with medical/behavioral health privacy regulations and electronic health record systems.

Please refer the Job description for details