Job Title: Administrative Coordinator (Female)
Location: Dubai, UAE
Company: Host & Toast Catering
Reports to: General Manager

REQUIREMENTS

• Minimum 2 years of experience in administration, office coordination, or a similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Valid UAE driving license and own car (preferred).
• Professional appearance and demeanor.
• Ability to work under pressure and meet deadlines.

ROLE OVERVIEW

Host & Toast Catering is looking for a detail-oriented, well-organized, and proactive female Administrative Coordinator to handle the company’s day-to-day office operations. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to manage multiple tasks efficiently. This role is essential to keeping our office and event operations running smoothly.

KEY RESPONSIBILITIES

• Manage daily administrative tasks, including filing, data entry, and document preparation.
• Answer and direct phone calls, emails, and client inquiries in a professional manner.
• Maintain office supplies and ensure the workspace is organized.
• Prepare and process invoices, purchase orders, and payment follow-ups.
• Coordinate schedules, appointments, and meetings for the General Manager.
• Assist with event-related administrative work, including contracts, menus, and checklists.
• Update and maintain client and vendor databases.
• Support the team with travel arrangements, bookings, and correspondence.