FEMALE SECRETARY (PERSONAL ASSISTANT) TO GENERAL MANAGER

We are seeking a proactive and organized Personal Assistant to support our General Manager during a busy period. Key responsibilities include managing schedules, coordinating travel, handling correspondence, and providing general administrative support.

Administrative Tasks

• Manage the executive’s calendar, appointments, and meetings.
• Handle travel arrangements, accommodations, and itineraries.
• Prepare and edit documents, reports, and presentations.
• Screen and prioritize phone calls and emails.
• Maintain and organize files and records.
• Assist with basic financial tracking and expense reports.
• Coordinate special projects and events.
• Perform general office and administrative duties.
• Coordinate the onboarding process for new candidates, including liaising with the PRO to ensure visa and legal requirements are met.
• Facilitate the seamless transfer of candidates between UAE and KSA by managing the necessary documentation, travel arrangements, and communication with relevant authorities.

Operational Tasks

• Act as a liaison between the executive and internal/external parties.
• Prepare meeting agendas and materials.
• Attend meetings and take minutes if necessary.
• Conduct research and gather information as required.
• Monitor and manage deadlines and priorities.

Provide support for personal tasks and errands as requested by the executive.

REQUIREMENTS:

• Proven experience in a similar role.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office.
• Ability to maintain confidentiality and adapt to a dynamic environment.
• Knowledge in ‘Looker studio’ and ‘ Canva’ or other related tools will be an added advantage.
  Should be available immediately ;
  please send CV to recruitment@spiderplus.ae with subject ; ‘Female Secretary to GM '
  Job Type: Full-time
  Pay: AED4,000.00 - AED5,000.00 per mont

Administrative Tasks

• Manage the executive’s calendar, appointments, and meetings.
• Handle travel arrangements, accommodations, and itineraries.
• Prepare and edit documents, reports, and presentations.
• Screen and prioritize phone calls and emails.
• Maintain and organize files and records.
• Assist with basic financial tracking and expense reports.
• Coordinate special projects and events.
• Perform general office and administrative duties.
• Coordinate the onboarding process for new candidates, including liaising with the PRO to ensure visa and legal requirements are met.
• Facilitate the seamless transfer of candidates between UAE and KSA by managing the necessary documentation, travel arrangements, and communication with relevant authorities

Operational Tasks

• Act as a liaison between the executive and internal/external parties.
• Prepare meeting agendas and materials.
• Attend meetings and take minutes if necessary.
• Conduct research and gather information as required.
• Monitor and manage deadlines and priorities