Field Administrative Assistant at Aecom USA

Culpeper, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

38.8

Posted On

23 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document control, Site administration, Timekeeping, Procurement, Invoice processing, Logistics coordination, Reporting, Data entry, Microsoft Office, SharePoint, Procore, Oracle, Communication, Organization, Safety protocols, Vendor management

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM Tishman is hiring an organized, proactive Administrative Assistant to support daily operations on an active construction site and keep our field office running smoothly. You will partner closely with the construction team to streamline document control, logistics, and communication across the project team and subcontractors. Job duties: Site office administration: front desk coverage, visitor management, badging coordination, mail and deliveries, office supplies, and trailer upkeep. Document control: log, track, and distribute RFIs, submittals, transmittals, change documents, and meeting minutes; maintain accurate records and version control in shared repositories. Meeting and reporting support: schedule and support site meetings, compile agendas, capture action items, and distribute notes; track follow-ups to closure. Timekeeping and onboarding: coordinate timesheets, crew rosters, orientation scheduling, compliance training, and PPE issuance for staff and subcontractors. Procurement and invoices: assist with purchase requests, receiving, packing slips, invoice coding, and vendor follow-ups in alignment with project procedures. Compile and manage sign-in logs, track permits, badges, coordinate orientations and maintain up-to-date compliance boards. Logistics and scheduling: coordinate deliveries, equipment rentals, and site access with vendors and subcontractors; maintain calendars and look-ahead schedules for site activities. Reporting and dashboards: support preparation of daily/weekly reports, photo logs, headcount, and KPI trackers; update trackers in Excel or project systems. Communications: draft and format correspondence, notices, and site bulletins; ensuring AECOM Tishman branding. General support: assist the project team with ad‑hoc tasks to maintain smooth field operations in a dynamic environment. About Construction Management - AECOM Tishman Since 1898, AECOM Tishman has managed some of the largest and most complex mixed-use and mega development projects in the U.S., in total building more than 600 million square feet. From luxury residential buildings to complex mixed-use mega-developments, historic renovations, top-rated hospitals, and the world’s most revered tall buildings – the AECOM Tishman legacy is one that is even stronger today, constructing buildings that define city skylines and local neighborhoods. Qualifications Minimum Qualifications HSD/GED and 4 years of relevant experience or demonstrated equivalency of experience and/or education. Ability to work onsite full time at an active construction site. Preferred Qualifications Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and document management in SharePoint or similar systems. Strong organization, attention to detail, and ability to prioritize across multiple deadlines. Excellent written and verbal communication skills; professional customer service with onsite personnel and visitors. 4 years of administrative support in construction or large capital projects; familiarity with RFIs, submittals, and change documentation. Experience with project platforms such as Procore, Oracle/Unifier, eBuilder, PlanGrid, Bluebeam, or SAP/Oracle/COUPA for procurement and invoices. Basic understanding of safety culture and site protocols. Experience coordinating orientations, badging, permitting, and delivery scheduling with subcontractors and vendors. Ability to obtain OSHA‑10. Additional Information This is an onsite role at an active construction site (field office/trailer): exposure to noise, dust, and weather; frequent movement between office and site access points. PPE required when entering work areas (e.g., hard hat, safety glasses, high‑visibility vest, protective footwear). Typical schedule: Monday–Friday, approximately 7:00 AM–4:00 PM (overtime or adjusted hours may be required based on site activities). This position does not include sponsorship for United States work authorization now or in the future. Qualified applicants who are offered a position must pass a pre-employment substance abuse test. This position is not hybrid nor remote. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Virginia Business Group: CM Legal Entity: AECOM (Tishman) Business Line: CM Construction Management Work Location Model: On-Site Operating Group: CM Primary Location: US - Culpeper, VA - Databank Compensation: USD 22.18 - USD 38.8 - hourly

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Responsibilities

The Administrative Assistant will manage daily field office operations, including document control, visitor management, and site logistics. They will also support the construction team with timekeeping, procurement, invoice processing, and the preparation of project reports.