COMPANY OVERVIEW:

The Look Company specializes in providing visual engagement solutions for sport, retail and commercial customers globally. We are a high energy, fast paced environment and looking to grow our company.
Position Overview: Permanent, full-time
We are seeking a Field Coordinator who can combine strong project management skills with a hands-on approach. In this role, you will manage projects from the office, coordinating schedules, resources, installers and budgets, but you’ll also be on-site as needed, ensuring installations run smoothly and leading by example.
The successful candidate will combine strong project management skills with a willingness to be actively involved in on-site project execution.

QUALIFICATIONS & REQUIREMENTS

• Proven ability to manage multiple projects and priorities with competing deadlines.
• You stay cool under pressure and keep things moving no matter the deadline.
• Adaptable when working under pressure or shifting timelines.
• Highly organized with a talent for building and executing master action plans.
• Proficient in Microsoft Suite, including but no limited to Word and Excel, with a sharp eye for detail.
• Strong sense of accountability, able to enforce deadlines and deliverables.
• Cost-conscious and experienced in sourcing competitive pricing from third parties.
• Professional communicator with strong client-facing skills.
• Track record of delivering projects on time and on budget.
• Collaborative mindset, ready to jump in and support the team wherever needed.
• Previous experience in the print and/or event industry is a strong asset.

• Serve as the primary coordinator for all project-related activities, ensuring successful delivery for clients from planning through installation.
• Scope each client project thoroughly to create accurate project plans for client quotations and internal work orders.
• Conduct on-site visits to assess product sizing, materials, and installation requirements, providing practical recommendations for production and installation teams; complete tender and quotation packages, including scoping, materials selection, and installation planning.
• Monitor task progression, resource allocation, material procurement, timelines, and milestones, ensuring projects are executed on schedule, in sequence, and with full visibility for stakeholders.
• Take a hands-on, field-active approach to project execution, participating on-site as needed to ensure installations and project delivery meet quality and safety standards.
• Collaborate with the Director of Operations & Production, and Division Director to document detailed project plans and address any operational challenges.
• Communicate critical project information to staff, contractors, and suppliers, ensuring tasks are delegated, briefed, and aligned with project milestones.
• Follow up with internal teams and external vendors to maintain project schedules and keep projects within scope and budget.
• Work cross-functionally with design, production, installation, purchasing, and accounting teams to ensure all project components are accounted for and properly coordinated.