Field Engineering - Secretary at T.EN Career Site

Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Coordination, Documentation Handling, Filing Systems, Scheduling Meetings, Calendar Management, Minutes Of Meetings, Logistics Coordination, Document Control, Technical Queries, Report Preparation, Communication, Data Management, Recordkeeping, MS Office Proficiency, Organizational Skills

Industry

Engineering Services

Description

We are currently seeking a Field Engineering Secretary, reporting directly to the Head of the Department to join our team based in UAE, Abu Dhabi. About us: Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality. Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last. About the mission we offer you: The Field Engineering Secretary provides comprehensive administrative and coordination support to the Field Engineering team on site. This role ensures efficient documentation handling, smooth communication flow, timely reporting, and strict adherence to project procedures. The position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced field environment. Key Responsibilities 1. Administrative & Office Support * Maintain organized filing systems for engineering documents, drawings, transmittals, and correspondence. * Handle daily office operations: scheduling meetings, managing calendars, preparing minutes of meetings (MoM), and arranging logistics. * Coordinate travel arrangements, gate passes, site access, and accommodation for engineering personnel. * Track and replenish office supplies and ensure proper functioning of office equipment. 2. Document Control & Engineering Support * Assist with logging, distributing, and tracking engineering documents, IFC drawings, technical queries (TQs), site instructions, and method statements. * Maintain registers for design changes, RFIs, redline mark‑ups, and as‑built documents. * Support field engineers in preparing reports, presentations, and technical submissions. 3. Communication & Coordination * Serve as the primary point of contact between field engineering, construction teams, subcontractors, and other departments. * Prepare, draft, and format letters, memos, emails, and internal communications. * Coordinate between site office and head office for documentation flow and reporting deadlines. 4. Reporting & Data Management * Prepare daily, weekly, and monthly status reports for the Field Engineering Manager. * Maintain updated logs for manpower mobilization, engineering progress, deliverables tracking, and pending actions. * Assist in preparing timesheets, expense reports, and manpower utilization summaries. 5. Compliance & Recordkeeping * Ensure all project records comply with company and client procedures. * Follow strict confidentiality protocols for project documents and correspondence. * Support audits and inspections by ensuring timely retrieval and submission of records. Qualifications & Experience * Diploma or Bachelor’s Degree in Administration, Business, or related field. * Minimum 3–5 years of administrative/secretarial experience, preferably in oil & gas, EPC, construction, or engineering projects. * Strong knowledge of document control processes and engineering office workflows. * Proficiency in MS Office (Word, Excel, PowerPoint), SharePoint, and document management systems. * Excellent English communication skills (written & verbal). Key Competencies * Strong organizational and multitasking skills. * High attention to detail and accuracy. * Ability to work under pressure in a site/project environment. * Professionalism, discretion, and strong interpersonal skills. * Proactive and adaptable approach to changing project needs. Preferred Skills * Experience with engineering document management systems (Aconex, Procore, EDMS, etc.). * Familiarity with technical terminology used in engineering and construction. * Prior experience supporting field engineers in EPC/FEED projects. Starting Date: ASAP About you: * We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements: * Qualifications: Bachelors or Diploma * Languages: English + proficiency level (Basic, Professional, Fluent) Your career with us * Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T. EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development. What’s Next? * Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with a reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application. * We invite you to get to know more about our company by visiting www.ten.com [http://www.ten.com] and follow us on LinkedIn [https://www.linkedin.com/company/technip-energies/about/], Instagram [https://www.instagram.com/technipenergies/], Facebook [https://www.facebook.com/Technip-Energies-100262532038409], X [https://twitter.com/TechnipEnergies] and YouTube [https://www.youtube.com/channel/UCpVaIEJQWx6kExHoHf6EFqw?view_as=subscriber] for company updates.

Responsibilities

The Field Engineering Secretary provides comprehensive administrative and coordination support to the Field Engineering team on site, ensuring efficient documentation handling, smooth communication flow, and timely reporting. Key duties include maintaining engineering document filing systems, assisting with document control processes like logging and tracking drawings and TQs, and preparing status reports for management.