POSITION DESCRIPTION

Under the direction and supervision of the Operations Manager, is responsible for efficient file management and maintenance in addition to providing support to the Operations and legal teams.

REQUIRED SKILLS & COMPETENCIES

• Ability to effectively prioritize and meet deadlines in a fast-paced environment.
• Demonstrates professional conduct and presence.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Ability to work both independently and collaboratively.
• Ability to be flexible and adapt to changes according to team needs.
• Ability to demonstrate support for organizational change.
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Proficient with Microsoft Office Suite.

EDUCATION AND EXPERIENCE

• Equivalent work experience is required.

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Regularly required to stand or walk, reach with hands and arms, stoop and/or bend.
• Must be able to lift up to 15 pounds at times.
  Job Type: Full-time
  Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In perso

DUTIES/RESPONSIBILITIES

• Create or update records with new files, folders and information.
• Store all files alphabetically and according to client, content, etc. in designated places, ensuring security and organization of important documents.
• Update records in an electronic system as needed.
• Facilitate internal requests for documents as needed, such as government and legal authorization forms.
• Creating calendar reminders for the Legal team.
• Monitor inventory of files, office supplies, etc. and reports shortages.
• Printing, assembling, and scanning various documents for review.
• May perform daily sanitizing and cleaning of high-touch office areas.
• Drafting templated emails to clients, approval cover letters, shipping labels, and others under the direction of management.
• Contributes to maintaining positive office morale.
• Acts as an ambassador for the mission, values, and standards of behavior of the firm.