Filing Clerk at Seprod Limited

Kingston, , Jamaica -

Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

0.0

Posted On

24 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Processing, File Maintenance, Scanning, Data Uploading, Organization, Security, Sorting, Query Resolution, Credit Policies, Reconciliation, Time Management, Customer Service, Computer Literacy, MS Office, Communication, Critical Thinking

Industry

Manufacturing

Description

JOB SUMMARY To provide the necessary support services to the Credit & Customer Service functions through timely processing of documents and resolution of queries in order to ensure the efficiency and effectiveness of the department. DUTIES & RESPONSIBILITIES 1. To efficiently maintain sequential invoice files as assigned 2. To efficiently maintain customer statement files as assigned 3. To scan and upload to DocuShare all invoices, credit notes, vouchers and customer files 4. To maintain the Filing area in an orderly, tidy and presentable manner 5. To ensure the security of all documents for which responsibility is assigned 6. To accurately sort all statements and credit notes by assigned Salesman and distribute accordingly with the exception of statements with credit balances 7. To account for all invoices and credit notes by accurately checking and systematically filing all transmittal slips 8. To assist and advise customers and sales personnel with queries 9. To be familiar at all times with the Division’s credit policies and procedures 10. Any other duties that may be assigned by the Credit Manager 11. To observe and ensure observance of ALL policies and procedures relating to the credit function. AUTHORITY To disseminate accurate information and data after performing the necessary checks. ACCOUNTABILITY The general quality of his/her performance within the scope of the duties and responsibilities that have been assigned Undertake certain additional duties and responsibilities as circumstances dictate. QUALIFICATIONS 5 CXCs/Cape subjects including English, Math and Accounting Minimum two years working in a similar role. KNOWLEDGE, SKILLS AND ABILITIES Excellent reconciliation skills Excellent Time Management and Customer Service Skills Must be computer literate and proficient in MS Office Excellent written and oral communication Ability to apply critical thinking and creativity Detail oriented, pays keen attention to accuracy Must be able to function independently and handle a variety of responsibilities under pressure Commitment to excellence. COMPETENCIES Excellent communicator Analytical thinker Leadership Team oriented Performance driven Health Insurance Life Insurance Pension Lunch Subsidy

Responsibilities

The primary role involves providing support services to Credit & Customer Service functions through the timely processing of documents, including maintaining invoice and customer statement files, and scanning/uploading various documents.