Filing Clerk at SoluGrowth Pty Ltd
Pretoria, Gauteng, South Africa -
Full Time


Start Date

Immediate

Expiry Date

03 Aug, 25

Salary

0.0

Posted On

03 May, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Good communication skills

Industry

Information Technology/IT

Description

Exciting opportunity for a Filing Clerk at our client in the automotive industry.

  • Sorts employees’ files
  • Build a file record template to record all filles that are to be Archived with Metrofile
  • Arrange with Metrofile to collect all the files to be archived to be collected On-site
  • Organizes documents.
  • Makes copies of paperwork and distributes as needed.
  • Retrieves data and files for other departments and personnel.
  • Uses alphabetical and numerical systems to organize paper
  • Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
  • Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
  • Creates new files and provides needed information on records and reports.
  • Requesting boxes from Metrofile
  • Ensure all requested boxes from Metrofile are sent back in same order as per requested box within a week
  • Secures and protects the privacy of documents.
  • Scans paper documents and verifies that scanned documents are clear and legible.
  • Processes requests for files and data.
  • Records when and what documents have been borrowed and returned.
  • Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
  • Discards documents when required in accordance with official procedures.
  • Transcribes audio and video content.
  • Operates office equipment.
  • Looks for ways to improve filing systems and designs forms and templates for data entry.
  • Types and performs data entry.
  • Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
  • Checks and corrects documentation and placement of previously filed documents.
  • High school graduate or equivalent
  • Knowledge of basic office and administrative software such as MS Office
  • Experience working in an office setting
  • Previous clerical experience (not a must be preferred)
  • Experience working with file-keeping software or cloud storage a plus
  • Input skills and knowledge
Responsibilities

Please refer the Job description for details

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