SEEKING A FINANCE & ACCOUNTING COORDINATOR!

If you thrive under pressure to meet deadlines, have a keen eye for detail, and possess patience when communicating, we’d love to hear from you!
We’re seeking someone who can stay organized in a fast-paced environment, manage multiple priorities, and maintain accuracy while working with both team members and customers.
If this sounds like you, please apply today!

SUMMARY:

The Finance & Accounting Coordinator is responsible for supporting and executing core financial operations across the organization. This role ensures the accurate and timely processing of commissions, bonuses, 1099 installer payments, and customer deposits, while maintaining compliance with company standards and financial procedures. The position requires a high degree of attention to detail, the ability to meet tight deadlines, and effective communication with both internal teams and external partners.
Hours: Monday - Friday 7 am - 4 pm

QUALIFICATIONS:

EDUCATION/EXPERIENCE— 3+ years in accounting, AP/AR, payroll, or finance operations. Experience working with 1099 contractors and handling time-sensitive payments.
LANGUAGE SKILLS— Strong interpersonal and customer service skills. Bilingual (Spanish/English) is a plus due to installer population.
MATHEMATICAL SKILLS— High accuracy in handling financial transactions, ability to compute rate, ratio, and percent, and to interpret financial data.
REASONING ABILITY— Ability to apply common sense understanding to carry out instructions and solve problems involving multiple variables in time-sensitive situations.
COMPUTER SKILLS— Proficient in Excel and ERP systems (NetSuite preferred). Proficiency with Microsoft Office applications and standard office software.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to sit, reach, stoop, kneel, crouch, crawl, hear, talk, lift and/or maneuver up to 50 pounds, type, and write. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER:

This job description is intended to describe the general nature and level of work performed by the person assigned to this position. It is not intended to include all duties and responsibilities. The company reserves the right to modify responsibilities and duties as needed.

OUR MISSION AND PURPOSE:

Helping more people love their home. We care about people and want to help them make a confident purchase, have pride in their homes, and have peace of mind for the future.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Commission and Bonus Payments:
• Calculate and process commissions and bonuses for Sales, Project Managers, and other eligible positions using

established formulas.

• Verify supporting data (e.g., milestones achieved, collections recorded) to ensure payout accuracy.
• Maintain detailed payout logs and distribute payment notifications to relevant stakeholders.
• Collaborate with HR, Sales Administration, and Project Managers to address questions and resolve discrepancies.
• 1099 Installer Pay (Accounts Payable):
• Review job completion reports and initiate installer pay through NetSuite AP workflows.
• Ensure adherence to a standard 3-day payment window while accommodating urgent payment requests.
• Communicate directly with installers to confirm payment timelines and address any payment concerns.
• Track recurring payment issues and recommend process improvements.
• Accounts Receivable and Deposits:
• Record daily customer payments (ACH, checks, credit cards) in the accounting system with accuracy.
• Prepare both physical and electronic bank deposits.
• Reconcile payment logs and address mismatches with internal departments.
• Notify Sales or Accounting of past-due accounts for follow-up.

OTHER DUTIES:

• Support audit preparation related to 1099 payments, commissions, or deposits.
• Assist with month-end commission accrual tracking.
• Serve as backup for Accounts Payable entry or limited payroll processing tasks.
• Maintain updated commission plan documentation.