Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all the qualifications, they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don’t meet every minimum qualification described or are unsure if your experience could be considered related experience. Bilingual English/Spanish Encouraged.

SUMMARY OF POSITION

This position is non-exempt, eligible for overtime, and is union-represented. Performs administrative and accounting services in support of the Finance Department. Responsible for the Agency’s payroll processing, deductions and withholdings, and reconciliation of payroll-related accounts. Other related functions include general ledger account review and budget preparation support. Works closely with human resources, department directors, and supervisors, and directly with employees. Routinely handles confidential information.
Performs position duties in a manner, which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully. Engages in effective team participation through a willingness to assist and support co-workers, supervisors, and other work-related associations. Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems constructively. Demonstrates openness to constructive feedback and suggestions, to strengthen work performance. Contributes to a positive, respectful, and productive work atmosphere. Regular attendance is required to meet the demands of this job and to provide necessary services. This position is a mandatory reporter according to statutory requirements.

MINIMUM QUALIFICATIONS

Experience & Training
Three years of responsible accounting/bookkeeping experience. High school diploma or equivalent, preferably supplemented by college or business school training in bookkeeping or accounting. Experience in processing payroll and related required reports. OR, any satisfactory combination of education, experience, and training that demonstrates the knowledge, skills, and abilities to perform the duties of the job

Knowledge, Skills, and Abilities

• Considerable knowledge of payroll rules, regulations, and reporting requirements.
• Knowledge of wage and hour laws.
• Considerable knowledge of standard accounting/bookkeeping principles and practices.
• Considerable knowledge of office methods and procedures.
• Considerable knowledge of office record-keeping and reporting procedures and practices.
• Knowledge of and ability to utilize Microsoft software including, Microsoft Excel, Word, and Access database. Ability to operate office equipment including a personal computer, a ten-key adding machine, and a photocopy machine.
• Skills in performing detailed and complex clerical tasks,
• Ability to understand verbal and written operating instructions and procedures and to initiate suggestions for appropriate involvement.
• Ability to read, prepare, and understand statistical reports and recognize mathematical and/or data entry errors.
• Ability to pay attention to detail.
• Ability to exercise good time management skills in order to accomplish both daily tasks and ongoing projects.
• Ability to work with other staff and the public courteously and efficiently.
• Ability to identify and refer significant policy inquiries to supervisor.
• Ability to work independently and handle multiple projects and a high volume of work.
• Ability to initiate own work with a minimum of supervision.
• Ability to make independent judgments in implementing established procedures.
• Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately.
• Ability to effectively communicate both orally and in writing.
• Ability to interact effectively with other employees and the public.
• Ability to cope with stressful deadlines.
• Ability to read, write, prepare statistical reports, and recognize mathematical and data entry errors.

Licenses, Certificates, & Other Requirements
Possession of a Valid Oregon Driver’s License, or the ability to obtain reliable transportation in order to travel throughout the area.
Position requires successful completion of a criminal history check.
This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills and abilities. To successfully perform this job, the employee will possess the abilities or aptitudes to perform each duty proficiently.
Rev 08/202

10% Staff training and education

• Journal Entries to reallocate GL distributions
• Receive, Balance, pay, and JE OEBB payment
• Report PERS, make adjustments, and changes to new hires/terms/retirees
• Report to Saif, balance report, pay report, record JE in NetSuite
• Earned Leave Journal Entry
• RSVP reimbursement to the COG
• HSA enrollment, opening new accounts, closing old accounts, initiating funds monthly and semi-annually
• FSA enrollment, opening new accounts, closing old accounts, initiating funds monthly and semi-annually
• Initiate deferred comp AP payments to Waddel/LPL, Record JE in NetSuite
• Complete 941 & 132 quarterly
• Complete & distribute w-2s, I-Wire, and BSO submissions
• Pay OSTT, unemployment, worker’s benefit, PAID leave Oregon quarterly and record JE in NetSuite
• Verify employment
• Create and assign timesheet codes for new funds/grants
• Trained to back up accounts payable on rideline, rent, and weekly AP batches
• Designate and/or remove Springbrook rights for new Supervisors/managers
• Grant/remove access from reports in Springbrook for supervisors/managers as needed
• Respond to garnishments, start/stop, pay garnishments, record JE in NetSuite
• Reconcile draws, overpayments, and accruals on a monthly, quarterly, and annual basis
• Create SOPs as new processes emerge as well as edit SOPs as processes chang

ESSENTIAL JOB DUTIES

65% Monthly payroll processing

• Posts, balances, and maintains manual and computerized accounting records related to payroll.
• Prepares and submits monthly tax deposits.
• Collects, reviews, and verifies payroll information, enters computer data, computes deductions and leave accruals, and submits electronic processing of payroll.
• Maintains employee records including paid leave accruals and other benefits.
• Verifies labor cost allocations from department directors and compares them to the adopted budget.
• Provides staff support in payroll-related research.
• Prepares quarterly and annual federal and state tax and workers’ compensation reports and assists in preparing and reconciling a variety of other financial reports.

20% Accounting and administrative support

• Provides administrative and clerical support to the Finance department as assigned.
• Coordinates with human resources on pay and benefit adjustments and changes.
• Confers with vendors and/or departments regarding a variety of transactions.
• Prepares a variety of financial reports.
• Utilizes specialized finance & accounting software
• Prepares and reviews monthly journals.
• Handles confidential documents, various reports, contracts, and letters as assigned.
• Produces reports as requested.

10% Staff training and education

• Journal Entries to reallocate GL distributions
• Receive, Balance, pay, and JE OEBB payment
• Report PERS, make adjustments, and changes to new hires/terms/retirees
• Report to Saif, balance report, pay report, record JE in NetSuite
• Earned Leave Journal Entry
• RSVP reimbursement to the COG
• HSA enrollment, opening new accounts, closing old accounts, initiating funds monthly and semi-annually
• FSA enrollment, opening new accounts, closing old accounts, initiating funds monthly and semi-annually
• Initiate deferred comp AP payments to Waddel/LPL, Record JE in NetSuite
• Complete 941 & 132 quarterly
• Complete & distribute w-2s, I-Wire, and BSO submissions
• Pay OSTT, unemployment, worker’s benefit, PAID leave Oregon quarterly and record JE in NetSuite
• Verify employment
• Create and assign timesheet codes for new funds/grants
• Trained to back up accounts payable on rideline, rent, and weekly AP batches
• Designate and/or remove Springbrook rights for new Supervisors/managers
• Grant/remove access from reports in Springbrook for supervisors/managers as needed
• Respond to garnishments, start/stop, pay garnishments, record JE in NetSuite
• Reconcile draws, overpayments, and accruals on a monthly, quarterly, and annual basis
• Create SOPs as new processes emerge as well as edit SOPs as processes change

OTHER JOB DUTIES

5% Other related duties as assigned by supervisor.

• Gathers data for year-end annual audit preparation.
• Gathers data for annual budget preparation.