JOB DESCRIPTION

Cargobase is looking for a Finance & Admin Executive with a primary focus on ensuring the accurate and timely processing of customer billing and receivables. This role will also involve providing support for various accounting tasks, contributing to the smooth operation of our finance team. Cargobase is a leading logistics SaaS company that powers freight and logistics for Fortune 500 companies in over 60 countries. We help customers across many sectors, including automotive, semiconductors, electronics, and oil & gas, to improve their transportation management and offer visibility into their freight movements and spend.
We’re looking for self-motivated and hard-working individuals with a proven background in customer invoicing, attention to detail, and a desire to be part of a fast-growing and successful scale-up in the logistics space! Given the company’s expansion, there is plenty of potential for the right candidate to grow their scope over time within the finance team. The role is based in Kuala Lumpur, reporting to the Group Accountant.

JOB REQUIREMENTS

• Bachelors in Finance, Accounting or equivalent
• Minimum of 2 years of experience in finance or accounting
• Excellent knowledge of Excel and able to work with large datasets
• Experience with SaaS accounting software such as Xero or Quickbooks
• Track record of achieving targets in a fast-paced and challenging environment, preferably in customer invoicing and collections
• High level of integrity
• Strong attention to details, organizational skills and problem-solving abilities
• Possess excellent written and verbal communication skills in English

• Review customer billing details upon setup to ensure billing information is complete and reflects the contractual agreement
• Raise draft invoices and send out final invoices once approved
• Process any credit notes, write-offs or corrections when applicable
• Ensure the monthly invoicing cycle is completed on time and accurately
• Serve as the point of contact towards customers for any invoice-related queries
• Assist in coordinating with account managers within the sales team regarding their accounts’ performance and A/R status
• Coordinate with the customer success team to maintain an accurate and up-to-date register of customer/invoicing address details
• Support in the preparation and maintenance of A/R ledgers and follow-up with customers on overdue payments
• Support with finance-related requests when necessary, including expense claims, raising payments, bank reconciliations, audit, and preparation of financial reports
• Responsible for general office administration & office facilities management. This includes ad hoc tasks such as purchasing office supplies & equipments, liaising with building management for permit & access cards, and delivery of any legal/finance documents to the relevant parties.