Finance & Administration Coordinator at Army Navy Country Club

, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Oct, 26

Salary

70000.0

Posted On

07 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Administration, Executive Support, Office Management, Project Coordination, Accounting, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Microsoft Outlook, Budget Planning, Financial Reporting, Audit Coordination, Internal Communications, Time Management, Confidentiality, Written Communication

Industry

Hospitality

Description

Finance & Administration Coordinator Reports to: Chief Financial Officer Position Summary The Finance & Administration Coordinator serves as a trusted partner to the Chief Financial Officer by providing administrative, financial, and project coordination support across the organization. This role combines accounting administration, executive support, office management, and strategic project coordination to ensure the Finance & Administration office operates efficiently and effectively. The ideal candidate is highly organized, detail-oriented, and enjoys balancing financial responsibilities with executive-level administrative support. This position offers a clear path for professional growth into an Administrative Director role as responsibilities expand. Essential Duties & Responsibilities Financial Administration * Coordinate daily cash and check deposit functions. * Review payment check and ACH disbursement details for accuracy. * Oversee the management and reconciliation of petty cash funds. * Coordinate and document physical inventory counts. * Maintain the Club's fixed asset database, including acquisitions, disposals, transfers, and annual inventory. * Compile, verify, and maintain documentation related to special functions, including supporting tax exemption records. * Maintain spreadsheets and supporting data for industry benchmarking and Club surveys. * Assist the CFO with capital budget planning, tracking, and reporting. * Support the annual audit process by coordinating requests from the Club's CPA firm. * Prepare financial and administrative reports for banks, insurance carriers, government agencies, and professional organizations. Executive & Strategic Support * Assist the CFO with strategic initiatives, special projects, and delegated assignments. * Coordinate administrative aspects of the Club's capital improvement projects, including timelines, documentation, meeting materials, and follow-up items. * Assist with organizing and tracking strategic plan initiatives across departments. * Draft and coordinate internal communications related to capital projects, strategic initiatives, and organizational updates. * Prepare presentations, reports, and meeting materials for the Executive Committee, Board of Governors, Finance Committee, and Annual Membership Meeting. * Coordinate insurance claims involving property damage or accidents with the Club's insurance representatives. * Maintain confidential financial, employee, and organizational records. Office & Administrative Operations * Coordinate bank deposits, bank runs, and post office runs. * Order office supplies and maintain inventory of administrative materials. * Coordinate miscellaneous office and administrative projects. * Develop and improve administrative processes that support operational efficiency. * Assist departments with administrative coordination as needed while maintaining Finance priorities. Qualifications * Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field preferred. * Three or more years of progressively responsible administrative, accounting, finance, or executive support experience. * Advanced proficiency in Microsoft Excel, PowerPoint, Word, and Outlook. * Experience creating executive presentations, reports, and spreadsheets. * Strong organizational, project coordination, and time management skills. * Ability to prioritize multiple deadlines while maintaining exceptional attention to detail. * Demonstrated discretion in handling confidential information. * Excellent written and verbal communication skills. Preferred Attributes * Financial aptitude with an interest in accounting and business operations. * Exceptional organizational and project management abilities. * Strong written communication and presentation development skills. * Ability to anticipate needs and work proactively with minimal direction. * Professional demeanor with the confidence to interact with executives, board members, auditors, consultants, and outside partners. * Continuous improvement mindset with a desire to streamline processes and support organizational initiatives. Work Location In-Person – Arlington, Virginia Benefits We offer a competitive compensation package commensurate with experience and industry standards, including: * Comprehensive medical, dental, and vision insurance * 401(k) retirement plan with employer match * Paid time off * Professional development and training opportunities * Complimentary meals during shifts Army Navy Country Club is an Equal Opportunity Employer. This is a civilian position and does not require military service, commission, or prior military affiliation.

Responsibilities

The role provides administrative and financial support to the CFO, managing daily accounting tasks, cash deposits, and fixed asset databases. Additionally, it involves coordinating strategic projects, preparing executive presentations, and overseeing general office operations.