Finance & Administration Coordinator

at  ORION

Job description
Our client is seeking a highly organised Finance/Administration Co-ordinator to join their dynamic team. You will be responsible for managing all finance-related activities, ensuring compliance with industry regulations, and overseeing various administrative functions.
This is a full-time, permanent opportunity, based in Inverness and will suit someone with a meticulous eye for detail and a proactive approach to streamlining processes.

Key Responsibilities:

• Oversee all bookkeeping tasks, including accounts payable/receivable, bank reconciliations, and invoice management.
• Prepare financial reports (monthly, quarterly) and budgets for senior leadership.
• Manage credit control, purchase orders, and Contractor/Employee payroll.
• Maintain Xero or similar accounting software.
• Collaborate with appointed accountants to prepare VAT returns
• Manage day-to-day office operations, including post, telephone systems, and supplies.
• Develop and maintain efficient administrative processes and best practices.
• Ensure files, documents, and resources are regularly updated and subject to strict version control.
• Arrange and manage weekly meetings, including accurate minute-taking and action-tracking via an activity log.
• Onboard customers, manage Terms of Business, and carry out credit checks.
• Handle applications for credit accounts.
• Create purchase orders as needed.
• Manage supplier relationships, handling correspondence and queries.
• Maintain an approved supplier list
• Coordinate with external auditors or consultants on financial audits.
• Assis twith compliance and audit documentation.
• Oversee all vehicle insurance policies to ensure continuous and adequate cover for operational vehicles.
• Conduct regular driving licence checks and maintain records for compliance with insurance requirements.
• Liaise with insurance providers on any claims, policy updates, or additional cover.

Skills and experience:

• Proven expertise in financial operations, including bookkeeping, payroll, and accounting software.
• Strong organisational and administrative skills.
• Excellent attention to detail, particularly in managing audits and compliance.
• Effective communication and interpersonal skills for supplier/customer relations.
• A proactive mindset with an interest in improving processes

If you have a passion for financial accuracy, efficient office management, and strong administrative skills, and feel you would be well suited for the role, we’d love to hear from you..
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment

• Oversee all bookkeeping tasks, including accounts payable/receivable, bank reconciliations, and invoice management.
• Prepare financial reports (monthly, quarterly) and budgets for senior leadership.
• Manage credit control, purchase orders, and Contractor/Employee payroll.
• Maintain Xero or similar accounting software.
• Collaborate with appointed accountants to prepare VAT returns
• Manage day-to-day office operations, including post, telephone systems, and supplies.
• Develop and maintain efficient administrative processes and best practices.
• Ensure files, documents, and resources are regularly updated and subject to strict version control.
• Arrange and manage weekly meetings, including accurate minute-taking and action-tracking via an activity log.
• Onboard customers, manage Terms of Business, and carry out credit checks.
• Handle applications for credit accounts.
• Create purchase orders as needed.
• Manage supplier relationships, handling correspondence and queries.
• Maintain an approved supplier list
• Coordinate with external auditors or consultants on financial audits.
• Assis twith compliance and audit documentation.
• Oversee all vehicle insurance policies to ensure continuous and adequate cover for operational vehicles.
• Conduct regular driving licence checks and maintain records for compliance with insurance requirements.
• Liaise with insurance providers on any claims, policy updates, or additional cover