Finance Administration Officer at Intrepid Asia

Ho Chi Minh City, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

20 Sep, 26

Salary

0.0

Posted On

22 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Excel, Google Sheets, NetSuite, SharePoint, Google Drive, Document Control, AR Process Support, Claimback Documentation, Treasury Support, Tax Compliance, Inventory Admin, English Communication

Industry

Software Development

Description

Who we are Intrepid Asia is a leading Ecommerce and Digital Solutions Provider in South East Asia. We offer end-to-end omni-channel ecommerce management, Livestreaming, Video production & Affiliate Management for Social Commerce plus full funnel Digital Marketing Services and advanced Market Intelligence, all powered by state of the art inhouse Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data-driven and growth-focused services which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities. We are growing rapidly and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital and social commerce in SEA, and experience what it takes to drive a successful ecommerce business end-to-end. The team you will be part of Our Finance Team is at the core of every major decision we make. We don’t just keep the books — we shape the direction of the business. By delivering on financial insights, strategic analysis, and data-driven recommendations, the team plays a critical role in guiding growth and ensuring long-term success. From planning and forecasting to optimizing performance and supporting key commercial initiatives, Our Finance team is a key partner across every function. With a strong focus on integrity, accuracy, and collaboration, its goal is to ensure the company remains financially strong, agile, and ready for the future. Role Overview The Finance Administration Specialist is a process-enablement role within the Finance Centre of Excellence (COE), supporting six operating markets across Southeast Asia. This role exists to ensure that critical finance processes — billing, claimback collection, and compliance filings — are never delayed due to missing documents, incomplete forms, or unsigned paperwork. Rather than performing accounting work, this person sits one step upstream: preparing the documents, forms, and records that allow AR, Value Protection, and Finance Operations teams to execute without friction. The role requires strong follow-up discipline, an organized mindset, and enough finance literacy to understand what each document is for and why it matters. Key Responsibilities 1. AR Process Support — Quote & Order Management (30%) Create and maintain Quotes/Orders (QO) on the system accurately and on time to unblock the AR billing cycle Track outstanding QOs pending Brand PO issuance; follow up with relevant parties to prevent billing delays Coordinate with AR accountants to ensure QO-to-invoice flow runs without gaps 2. Value Protection (Claimback) Documentation (25%) Prepare acceptance records and supporting documents upon Brand confirmation of claimback amounts Manage physical signing process with Brands; track signature status and escalate delays to Value Protection Team Lead Maintain a log of completed vs. outstanding claimback documentation by Brand and period vouchers, and commercial contracts compliance with Vietnam regulations. 3. Treasury, Tax & Compliance Document Preparation (25%) Prepare required documentation packages to support Finance Operations assigned by Team Lead (e.g. bank submission forms, tax filing support documents, regulatory checklists) Follow up with internal and external parties to collect missing documents ahead of submission deadlines Maintain organized filing of completed compliance documents by entity and reporting period 4. AP & Inventory Admin Support (10%) Assist with document preparation for payment processing and inventory booking as directed by Team Lead Lower priority; handled on a task-assigned basis around core workstream duties 5. General Document Control (10%) Scan, rename, upload, and archive financial documents to SharePoint/Drive per COE naming conventions Maintain submission trackers; flag outstanding items to relevant Team Leads proactively Job Requirements Bachelor's degree in Accounting, Finance, Business Administration, or related field 1–2 years in a finance admin, accounting support, or document control role Experience in a shared services, e-commerce, or multi-entity environment is a strong plus Fresh graduates with strong internship experience in finance operations will be considered Technical Skills Proficient in Excel / Google Sheets — trackers, data validation, basic formulas Comfortable navigating NetSuite or similar ERP at a view/download level (no posting required) Familiar with SharePoint or Google Drive for document filing and version control Familiarity with e-commerce platforms (Shopee, TikTok Shop) is an advantage Competencies & Attributes Follow-up discipline: Comfortable chasing colleagues, brands, and external parties repeatedly without escalating unnecessarily — this is a core daily activity, not an exception Process orientation: Understands that their output unlocks someone else's work; takes ownership of their step in the chain Attention to detail: Precise in naming, filing, and tracking — errors here create downstream accounting problems Deadline-driven: Able to manage multiple concurrent deadlines across workstreams without dropping items Communication: Good written English for coordination across Vietnam, Thailand, and other regional markets In return, you will be getting Join an all-star Finance team which continues to raise the bar, with systems and processes (and company stability) at the level of sophistication of a small multinational, but with a 'start-up' spirit of innovation and continuous improvement in an ever-evolving world In terms of learning opportunities, our organization is second to none. You will get to work on a variety of business models across many different clients as if we are 5 companies in one, and everyone is involved in projects to drive further improvement. Regional teams and country Finance teams collaborate closely to ensure all finance aspects of our business are optimized, giving you a wide exposure and enhanced learning curve in a close-knit and supportive team We also offer Best of Both Worlds We are a scale up: the sophistication of a small multinational, with the agility of a start-up. This means you get to work on cutting-edge projects, and besides your 'standard' job description, we love to see you show entrepreneurial initiative and want to see your take on how you can take your role and our company to the next level. Good ideas get implemented. You are the master of your own destiny. Culture that Brings Out the Best At Intrepid, culture is not just a buzzword, it is what we practice at work every day. We believe in collaboration over competition, transparency over politics, and willingness to learn over ego. You will be part of a team where people genuinely support one another, celebrate wins together, and face challenges head-on as one. We put our all into the work but we balance it with fun, whether that is through team lunches, after-work hangouts, events or shared laughter in the office. This is a place where you can thrive professionally while having a great time. Grow Without Limits Learning at Intrepid is constant and dynamic. You will have access to formal training through face-to-face sessions, coaching and our very own Intrepid Academy. On top of that, real-world experience such as leading clients, working with advanced tech, and mastering best-in-class processes will accelerate your growth every step of the way. Surrounded by a talented team that raises the bar daily, in a rapidly growing and ever-expanding business, the opportunities for your development are endless. Rewarding You Right We believe great work deserves great rewards at Intrepid. That’s why we offer competitive compensation and generous benefits, including comprehensive insurance and ample leave, to support you both in and out of the workplace. We want you to feel valued, cared for, and empowered to bring your best self to work every day. Note: We will not be accepting any unsolicited resumes or CVs from headhunting or recruitment agencies at this point. Any CVs or profiles shared with us will not be entertained, and in the event of dispute, Intrepid will not be liable for any material compensation to third parties #LI-VD1

Responsibilities

The role focuses on enabling finance processes by preparing critical documentation for billing, claimbacks, and compliance filings across Southeast Asian markets. It involves coordinating with brands and internal teams to ensure the AR and Finance Operations cycles run without friction.