Finance & Administrative Consultant at Room to Read

Liège, Liège, Belgium -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

0.0

Posted On

16 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Management, Budget Management, Accounting, Compliance, Procurement, Asset Management, Payroll Processing, Financial Reporting, Analytical Skills, Communication Skills, Problem-Solving Skills, Vendor Management, Tax Regulations, Internal Audits, MS Office Proficiency, Accounting Software

Industry

Non-profit Organizations

Description

World Change Starts with Educated Children® 2025 is our 25th Anniversary! Join Us in Celebrating 25 Years of Progress. IMPORTANT: All applicants must be legally eligible to work in the country where the position is located. Room to Read is not able to provide sponsorship. Position Overview The Finance and Administration Consultant will establish, manage, and strengthen the financial and administrative operations of the Room to Read Rwanda Country Office (CO). The Consultant will ensure full compliance with Rwandan statutory requirements, Room to Read policies and procedures, and donor requirements, while supporting effective financial planning, reporting, and operational controls. Key responsibilities include financial forecasting and budgeting, expenditure tracking, financial reporting, accounting and recordkeeping, payroll oversight, cash and bank management, procurement support, and asset administration. The Consultant will report to the Rwanda Country Lead and work closely with the Global Office Field Finance & Accounting (FF&A) team, as well as regional and country program staff. Key Deliverables Finance In collaboration with the Country Lead, Regional Operations Manager, and Program Team, support the development and monitoring of the Country Office annual budget in line with Room to Read policies and procedures. Establish and maintain strong internal financial controls to safeguard organizational resources. Prepare and update monthly cash forecasts based on the Program Implementation Calendar and support streamlined quarterly forecasting processes. Compile and submit accurate and timely monthly financial reports, including bank reconciliations. Maintain complete and organized financial records, including expense reports, payroll documentation, tax filings, accumulated leave balances, petty cash records, bank statements, and reconciliations. Provide required financial records and reports to government authorities, the Global Office, and the Country Lead in a timely and accurate manner. Review and provide recommendations on financial commitment documents as required. Ensure compliance with all relevant Government Acts, rules, and regulations, including taxation and Value Added Tax (VAT) requirements applicable to Room to Read, and proactively identify and monitor statutory and compliance risks. Coordinate and support internal audits, external/statutory audits, and audits of implementing partners, where applicable. Perform other finance- and accounting-related duties as assigned by the Country Lead and/or FF&A team. Accounting Maintain accurate, up-to-date, and fully substantiated bookkeeping records related to expenses, funds, grants, and partnerships, ensuring readiness for spot checks and internal audits. Ensure all internal processes and approvals are completed prior to releasing payments. Track and monitor program expenditures against grant budgets and provide timely financial information to the Country Office Program Manager, Country Lead, and Global Office Development team. Apply relevant accounting and audit standards, including Generally Accepted Accounting Principles (GAAP), and maintain current knowledge of accounting, tax regulations, and industry best practices. Administration Identify and mitigate financial and operational risks to the organization. Lead procurement processes, with guidance from the Procurement & Administration Manager and Global Office Program Operations team, for office space, furniture, IT equipment, office supplies, insurance, security services, and other operational needs. Ensure procurement activities comply with Room to Read policies and best practices. Safeguard Country Office assets through appropriate insurance coverage, security measures, and documentation. Maintain a comprehensive, accurate, and up-to-date asset register for all Rwanda Country Office property. Required Qualifications Professional certification (CPA – ICPAR, CIMA, ACCA) or a Master’s degree in Finance, Accounting, Business Administration, or a related field, with strong technical expertise in financial management and compliance. Minimum of 6–8 years of progressive experience in accounting, financial operations, and budget management, including experience managing donor-funded programs. Advanced proficiency in accounting software (QuickBooks or similar), including bank reconciliations, payroll processing, expense tracking, and financial reporting. Strong knowledge of Rwandan financial laws, taxation, payroll regulations, and NGO statutory compliance, with demonstrated ability to maintain audit-ready documentation. Proven experience in procurement and office administration, including vendor management and asset tracking. Excellent analytical, communication, and problem-solving skills, with the ability to collaborate across country and global teams, present financial information clearly, and operate with a high degree of integrity. Proficiency in MS Office applications and financial management systems. Preferred Qualifications Experience developing or implementing standard operating procedures (SOPs), staff training, accounting system rollouts, internal audits, and grant management and reporting. Demonstrated ability to interact and negotiate effectively with government officials, international partners, donors, and local stakeholders. High level of personal and professional integrity, sound judgment, initiative, and ability to work independently. Duration of Assignment The consultancy will be structured on a monthly Level of Effort (LOE) basis, with deliverables agreed upon for each period. The consultancy will start in January 2026 and end on June 30, 2026 with the possibility of an extension. Level of Effort (LOE) The Consultant will provide services on a monthly LOE basis. The number of days or hours required each month will be agreed in advance based on planned activities and deliverables. Payment will be based on the actual LOE completed and approved for each month. Payment Schedule Payment will be made monthly upon receipt and verification of the Consultant’s approved timesheet and invoice. Child Protection Principles Room to Read is committed to the education and welfare of children and protecting them from abuse and exploitation Room to Read has zero tolerance for child abuse and exploitation. All children have the right to be free from abuse and exploitation, including neglect, maltreatment, and physical, mental or sexual violence, injury or abuse. All children should be treated with respect and dignity. The well-being of the child is Room to Read’s first priority when dealing with all identified or suspected cases of child abuse. Room to Read shall integrate child protection into all its organizational strategies, structures and work practices. Protection from Sexual Exploitation and Abuse (PSEA) Principles Room to Read Representatives must create and maintain an environment that prevents sexual exploitation and sexual abuse. Room to Read has zero tolerance for adult sexual exploitation and abuse. Sexual exploitation and abuse are serious violations of fundamental human rights and will not be accepted or tolerated. All adults should be treated with respect and dignity. Room to Read implements a survivor-centered approach, putting the survivor’s rights and dignity at the forefront. Survivors referred to available professional assistance (e.g. mental health counselling), upon consent. Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. Read is a child-safe organization; all personnel must adhere to Room to Read’s Child Protection Policy, Child Protection Code of Conduct and Prevention of Sexual Exploitation and Abuse (PSEA) Policy. About Room to Read: Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read envisions a world free from illiteracy and gender inequality, where all children have room to read, learn and grow – creating lasting change. Through our Literacy Portfolio, we train and coach teachers of the early grades in literacy instruction; create and publish quality books and curricular materials in local languages; and establish children’s libraries filled with diverse children’s books that can be enjoyed at school and home. Our Gender Equality Portfolio supports adolescents, particularly girls, in developing life skills that promote gender equality, helping them to pursue lifelong learning and make informed decisions. We support young people of all genders to overcome gender biases and build the knowledge and skills to create a gender-equal world. Room to Read collaborates with local communities, partner organizations, publishers, and governments to test and implement innovative models that can be integrated into the education system to deliver positive outcomes for children at scale. To date, Room to Read has benefited more than 50 million children in 28 countries. Learn more at www.roomtoread.org. Founded in 2000 on the belief that World Change Starts with Educated Children®, Room to Read is creating a world free from illiteracy and gender inequality through education. Thank you for considering a career with Room to Read. I was first attracted to Room to Read because of the mission to create a world free from illiteracy and gender inequality. What I have found here is the joy in working with a group of extraordinary people towards this bold goal. In my work, I aim to shape an inclusive and supportive organizational culture where everyone feels valued and respected, and where we each thrive. Our team members are our greatest asset, and I am personally committed to creating an environment that supports both personal and professional growth and empowers individuals from everywhere in the world to contribute their best. I hope you will join us in creating a better, more equal world. Cynthia Orme Chief People and Technology Officer

Responsibilities

The Finance and Administrative Consultant will manage the financial and administrative operations of the Room to Read Rwanda Country Office, ensuring compliance with statutory requirements and organizational policies. Key responsibilities include financial forecasting, budgeting, expenditure tracking, and maintaining organized financial records.