We are currently looking to appoint an experienced Care Home Finance Administrator within a client site in Coatbridge, responsible for managing the financial operations within the care home, ensuring accurate financial record-keeping, compliance with regulations, and supporting the overall financial health of the organisation. This role involves collaboration with other departments to facilitate timely invoicing, reporting, budgeting, and financial analysis.

QUALIFICATIONS:

• Ideally you will have a recognised Accounting qualification or related.
• Proven experience in finance or accounting, preferably in a healthcare or care home setting.
• Strong understanding of financial regulations and accounting principles.
• Proficient in accounting software and Microsoft Office Suite.
• Excellent organisational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Ability to multi task and meet deadlines
• Effective communication and interpersonal skills.

- Ensure adherence to payroll regulations and reporting requirements.

• Support Audits

KEY RESPONSIBILITIES:

• Financial Record Maintenance:

• Maintain accurate financial records, including ledgers, invoices, and receipts.

• Process accounts payable and receivable promptly.

• Budgeting and Forecasting:

• Assist in the preparation of annual budgets and financial forecasts.

• Monitor financial performance against budgets and provide variance analysis.

• Reporting:

• Prepare monthly financial reports for management review.

• Ensure compliance with financial regulations and care home policies.

• Payroll Management:

• Administer payroll processing for submission to external bureau and maintain payroll records.

• Ensure adherence to payroll regulations and reporting requirements.

• Support Audits:

• Assist with internal and external audits by providing necessary documentation and reports.

• Implement recommendations to improve financial processes when needed.

• Financial Analysis:

• Analyse financial discrepancies and provide solutions.

• Communication:

• Serve as a point of contact for financial inquiries from residents, relatives, staff and management.

• Collaborate with various departments to facilitate financial procedures.

KEY RESPONSIBILITIES & TASKS:

• Financial Record Keeping: Maintain accurate financial records, including ledgers, invoices, and receipts.
• Accounts Payable and Receivable: Process payments and manage billing to ensure timely collection of funds.
• Budget Preparation: Assist in developing and managing the annual budget, monitoring expenditures, and providing financial forecasts.
• Financial Reporting: Prepare monthly and annual financial reports for management review
• Payroll Management: Oversee payroll processes, ensuring accuracy and compliance with relevant regulations and standards.
• Audit Support: Assist with internal and external audits by preparing necessary documentation and addressing audit inquiries.
• Financial Analysis: Conduct analysis to identify discrepancies, provide insights on financial performance
• Compliance: Ensure adherence to financial regulations and care home policies, maintaining ethical standards in all financial activities.
• Communication: Act as a point of contact for both financial and non financial inquiries from residents, relatives and staff and collaborate with other departments to facilitate financial and other internal company procedures.
• Continuous Improvement: Identify areas for process improvement and implement best practices in financial management.

These responsibilities ensure that the financial operations of the care home run smoothly, supporting its overall mission and compliance with regulatory requirements.

• Invoice Management: Receiving, verifying, and processing invoices from vendors and suppliers, ensuring accuracy and timely payments.
• Recording Transactions: Consistently entering financial transactions into accounting software or ledgers, including expenses, income, and payroll entries.
• Bank Reconciliation: Regularly reconciling bank statements with company records to ensure accuracy and identify discrepancies.
• Maintaining Ledgers: Keeping updated general ledgers, including accounts payable and receivable, while categorising financial transactions by expense type.
• Document Retention: Organising and storing financial documents such as receipts, contracts, and financial statements for easy access and compliance with regulations.
• Budget Tracking: Monitoring actual spending against the budget, documenting variances, and providing reports on financial performance.
• Audit Preparation: Preparing financial records and documentation for internal and external audits, ensuring that all records are complete and organised.
• Compliance Monitoring: Ensuring all financial records adhere to relevant laws, regulations, and care home policies, maintaining ethical standards in record keeping.
• Reporting: Generating regular financial reports for management, including cash flow statements, expense reports, and financial summaries.
• Collaboration: Working with other departments to gather financial and non financial data necessary for accurate reporting.

IF YOU FEEL THAT YOU HAVE THE QUALIFICATIONS, SKILLS AND EXPERIENCE TO EXCEL IN THIS POST, THEN WE WOULD LOVE TO HEAR FROM YOU. SIMPLY APPLY ONLINE AND WE WILL BE IN TOUCH TO DISCUSS THE ROLE WITH YOU IN MORE DETAIL.

Job Types: Full-time, Permanent
Pay: £25,000.00-£28,000.00 per year
Work Location: In person
Reference ID: 287329IND