JOB DESCRIPTION – ACCOUNTS ADMINISTRATOR

Number One Property Management is an exciting and growing property management business. We let quality rented accommodation plus commercial properties and corporate lets, from Chepstow to Llanelli. While also providing facilities management to some of South Wales’ most prestigious buildings and sites.
We are an ambitious and growing company who foster a supportive and collaborative work environment, encouraging personal development and innovation.
As part of our growth, we are seeking a Finance Administrator to be responsible for our Accounts. Working within a small team, the successful candidate will support the Financial Controller and will be responsible for the day-to-day Accounts Receivable and Payable functions.

JOB DESCRIPTION – ACCOUNTS ADMINISTRATOR

Xero experience essential, excel essential.

DAILY TASKS

Monitor 5-6 email accounts – acting where relevant
Reconcile multiple bank accounts for 8 companies, ensure funds are held in correct account
Process Sales and Purchase invoices for 9 companies daily
Reconcile supplier and customer accounts to ensure they remain accurate
Access newly signed leases and set up billing accounts and related invoices
Maintain a schedule of tenants for all sites
Perform administration relating to business rates on new and ending tenancies
Place online orders for all companies
Make supplier payments for all companies as required
Chase outstanding debts / tenant arrears
Import Bank Statements to CRM
Reconciliation of Client Accounts
Administration of client account - Payment Allocations to Tenants, Landlords, contractors and fees
New tenancy set up – charges, deposits
Be responsible for production of debt report weekly for Directors x companies and tenancy debt reports x 2 companies
Reconcile website platform income, calculate vendor payments, rent charges and fees, then raise relevant invoices and make relevant payments/transfers 2/3 companies
Maintain Client Account Deposit Tracker
Closing Out Deposits upon repayments
Maintaining / Paying NRL taxes
Maintain Contractors Owed Tracker
Maintain Bank Reconciliation Report
Providing Tax Statements for Landlords & Contractors
Monthly reporting on income and invoicing
Monthly re-charging of salary costs
Monthly disbursement re-charges
Calculate incoming rent collection commission on client companies, raise invoices
Assist with vat returns x 9 companies
Monthly Deposit Audit Report

QUARTERLY TASKS

Assist with VAT returns x 3 companies
Assist in preparation of ad-hoc reporting for management team
Job Type: Full-time
Pay: £25,000.00-£30,000.00 per year

Benefits:

• Company pension

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person
Expected start date: 01/08/202