SALARY:

£30k plus per year, dependent on experience and qualifications, full time (Mon-Fri 37.5 hours per week)

EXPERIENCE AND SKILLS:

• Proven experience in administration, finance, or operational roles.
• Familiarity with bookkeeping and basic accounting principles - AAT Level 2 qualification (or higher) would be an advantage, as would experience of working with Xero accounting software.
• Competence in Excel, Word, and Outlook.
• Strong organisational and multitasking abilities
• Excellent communication skills.
• Attention to detail
• A proactive and independent approach to work, combined with the ability to collaborate effectively within a small team.

• Monitor and manage the Accounts inbox - review and manage incoming finance-related emails. Action directly where appropriate or else flag.
• Process purchase invoices – timely and accurate posting of supplier invoices, ensuring appropriate authorisation and approval.
• Complete bank reconciliations – review and post daily bank reconciliations in Xero, obtaining supporting documentation where required.
• Process rebate invoices - upload rebate invoices to Xero, allocating costs to customers.
• Raise customer invoices - upload sales invoices to customer portals for processing and payment.
• Manage monthly recurring invoices - approve and issue system-generated recurring invoices (e.g. for managed services) each month.
• Cash collection – send out customer statements and confirm payment dates with customers.
• Manage customer PO/invoice trackers - record incoming purchase orders and track associated invoices in dedicated customer trackers.
• Manage customer tech funds – log tech fund purchases and raise corresponding invoices.
• Process supplier purchase orders - raise and process supplier orders and match against good received and subsequent invoices.
• Track and schedule supplier payments - ensure timely payment of approved invoices via Xero.