Role: Administrative – Finance Administrator
Status: Part-time/Hourly 20 -25 hours per week
Reports to: Operations Director
The Finance Administrator is a part-time hybrid remote and on-site position. The ideal candidate has a nonprofit bookkeeping or accounting background and is familiar with nonprofit accounting practice and compliance. This position will be the main liason with our third-party accountant to ensure accuracy of the organization’s financial records for both accounts payable and receivable. Managing the annual audit and 990 preparations. Generating reports from our QuickBooks and our donation software and providing the monthly reports to our Board of Directors. Other responsibilities will include administrative and office support responsibilities such as petty cash reconciliation, reviewing expenses and income coding for accuracy, and monthly credit card and receipt reconciliation.
The Wildcat Sanctuary’s mission is to provide a natural sanctuary to wild cats in need and inspire change to end the captive wildlife crisis. We are an accredited, non-profit sanctuary located in the beautiful Northwoods of Sandstone, Minnesota, between Duluth and the Twin Cities.

REQUIRED QUALIFICATIONS:

· High school diploma.
· 2 years Non-profit related bookkeeping or accounting work experience.
· General computer proficiency with programs such as Word, Excel, and use of Google Drive.
· Strong organizational and communication skills.
· Strong attention to detail.
· Ability to maintain discretion and confidentiality.
· Knowledge of - or proficiency in accounting practices and non-profit accounting compliance.
· Proficiency with QuickBooks accounting software.

PREFERRED QUALIFICATIONS:

· Bachelor’s Degree in Accounting, Finance, Business Management, or directly related field.

ADDITIONAL REQUIREMENTS:

· Clean criminal history and financial background check.
· Ability to maintain discretion and confidentiality.

· Reconciles all credit/debit and prepaid card receipts monthly with statements.
· Resolves any disputed charges or billings.
· Verifies all coding of bills and invoices for accuracy.
· On a monthly basis, produces financial reports for the board meeting.
· Produces requested financial reports such as but not limited to; balance sheet, profit & loss statements, payroll summary or detail reports as requested by ED/OD.
· Assists the ED/OD in the development of annual budgets.
· Assists the independent auditor in preparing the annual audit and 990.
· Acts as back up for donation reporting/donation entry when necessary.
· Monthly general ledger review for consistency and accuracy. Including providing approval of verified account balances, reviewed journal entries and ensuring that all transactions are categorized properly.
· Works with our Donor Service Associate to maintain easily accessible and organized files in such a way as to ensure that, in your absence, it is easy to locate necessary documents/items and/or fulfill your responsibilities.
· Attend virtual bi-monthly evening board meetings.
· Ensures that purchases are made for TWS in accordance with eligibility guidelines for reimbursement of sales tax to TWS – prepares ST11 form for sales tax reimbursement where applicable.
· Maintains restricted donation records.
· Scans and emails weekly invoices for payment.
· Orders office supplies.