It’s a fun, challenging gig. The kind where you’ll meet inspiring people, learn about things you may never knew existed, and go home each day feeling like you’ve done something good. We support and respect one another, so everyone — no matter how long you’ve been here — is given room to speak up and share ideas.
Think HQ values inclusion and diversity – it’s the reason we can do the work we do. We welcome and actively encourage applications from people of all ages, abilities, and cultures, including Aboriginal and Torres Strait Islander peoples, LGBTIQA+ people, people from our multicultural communities, or who speak a language other than English, people with disabilities, older Australians and parents returning to the workforce.
Finance Administrator
Melbourne
Finance & Operations
City
Melbourne
Department
Finance & Operations
Job Description
We’re on the lookout for a detail-driven and proactive Finance Administrator to join our team. Working closely with both our Finance and Language Services teams, this role plays a key role in supporting flagship Language Service and Translation projects, ensuring the smooth running of financial processes.
About the role
The Finance Administrator is a key role supporting all financial administration tasks, with a focus on flagship Language Service and Translation Projects. The role ensures accurate processing of key financial data, including raising POs, matching invoices & collating necessary supplier documentation.
It is a high level transactional processing role, requiring daily interaction with the wider agency. This would be a great opportunity for someone who has entry level accounts payable experience and looking for their first step up into a more rounded financial operations role.
This role plays a key part in ensuring compliance with financial standards and supports accurate and timely reporting, both internally and for external partners, including Government Departments.
Skills paramount to the role include clear communication skills to manage stakeholder expectations, great attention to detail, time management, teamwork, process improvement and a thirst for learning and development

ABOUT US

Think HQ is a fully integrated, award-winning positive change agency that does it all. We create communication powered by collaboration, with expertise that spans strategy and creative through to tech, production, multicultural engagement, PR, and events.
Our unique range of services work together seamlessly to deliver brilliant work for our clients. With a team of 100+ specialists that reflects today’s Australia, we know how to make the connections that count. From our Melbourne and Sydney offices, we combine national reach with local insight.
As the only B-Corp certified agency of our size, we take creating positive change seriously - it’s not just a value, but a measurable outcome.

WE’RE LOOKING FOR SOMEONE WHO:

• Has a good foundation in accounts payable or transactional finance
• Communicates clearly and can confidently manage internal stakeholder expectations
• Has strong attention to detail and a knack for keeping things organised
• Works well in a team but is also comfortable taking initiative
• Is eager to learn and grow within a supportive finance team
• Is familiar with Workbook or similar financial systems (a bonus, but not essential)
  This is a great opportunity to build your financial admin skillset in a purpose-led organisation that values collaboration, inclusivity and continuous improvement.
  Don’t worry if you don’t tick every requirement on this list – our priority is a talented and motivated individual with a positive attitude and who is willing to learn, grow and collaborate. We’re looking for someone who is a great fit for our team in values and personality.
  Think HQ values inclusion and diversity – it’s the reason we can do the work we do. We welcome and actively encourage applications from people of all ages, abilities, and cultures, including Aboriginal and Torres Strait Islander peoples, LGBTIQ+ people, people from our multicultural communities, or who speak a language other than English, people with disabilities, older Australians and parents returning to the workforce.
  Extra info

This is a permanent, full-time position, however, part-time and flexible work arrangements can be considered. Think HQ is a family-friendly, hybrid workplace. Our in-office days are Monday, Wednesday and Friday. Our Flex days are Tuesday and Thursday.

• Applicants need to have the right to work in Australia.
• You may be required to obtain a Working with Children’s check.
• Please include a cover letter so we can understand your experience and motivation for joining Think HQ. Applications without a cover letter won’t be considered.

• Reviewing quotes and purchase orders to ensure accuracy and proper markup application
• Managing supplier invoice processes, including compliance checks and data entry
• Supporting the broader Finance and Operations team with maintaining supplier records and super payments
• Acting as a key point of contact between Finance and Language Services
• Assisting with supplier queries, providing timely responses to internal teams
• Providing overflow support across accounts payable functions within the broader business
  About you