ABOUT VOLARO DIGITAL:

Volaro Digital is a digital marketing agency working with clients across the investment, luxury, and high-value services space. We’re growing steadily and are now looking for reliable support with finance admin and day-to-day financial processes.
This is a part-time, flexible role that would suit someone experienced in finance admin or bookkeeping who’s looking to take ownership of clearly defined responsibilities within a small team.

WHAT WE’RE LOOKING FOR:

• 5+ years experience in a finance admin, bookkeeping or ops support role
• Comfortable using Xero and spreadsheets
• Strong attention to detail and ability to keep things organised
• Proactive communicator who can work independently once settled
• Ideally looking for a long-term, part-time setup (approx. 10–15 hours/week)
• UK-based and available for occasional calls/check-ins with the team

ROLE BENEFITS:

• Flexible Part-Time Hours (approx. 10–15 hours per week)
• Remote, Hybrid or In-Office Role
• Clear, consistent responsibilities
• Supportive team environment
• Regular check-ins with the founder

ROLE OVERVIEW:

We’re looking for a detail-oriented Finance Admin to support the business with day-to-day financial admin, including cashflow tracking, invoice management, credit control, expenses, payment prep, and coordination with our external accountant and FD.
You’ll work directly with the founder and help ensure our internal processes are accurate, consistent, and up to date. The role is part-time and can be both fully remote or in the office, with flexible hours and plenty of autonomy once onboarding is complete.

KEY RESPONSIBILITIES:

• Maintain and update weekly cashflow sheet
• Flag upcoming payment requirements and support with scheduling
• Prepare a list of supplier payments each week for review/sign-off
• Chase overdue client invoices directly (email/phone) in a professional, timely manner
• Keep financial records clean and up to date in Xero
• Assist with creating, building & integrating capacity and profitability spreadsheets for the business
• Log and categorise business expenses and subscriptions
• Manage and track expenses claims and staff reimbursements
• Assist with basic company admin (e.g. registering companies, setting up business accounts, organising shareholder docs)
• Make and record supplier and team payments as approved
• Coordinate with our accountant and FD to support with monthly management accounts and HMRC submissions

WHY THIS ROLE MIGHT SUIT YOU:

• You’re an experienced finance admin looking for a steady, part-time role
• You prefer remote work and value flexibility
• You enjoy creating structure and staying on top of the details
• You’re happy to work independently but appreciate clear priorities and regular check-ins