ABOUT THE DEPARTMENT

The department provides a wide range of learning and development support and services.
The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

ABOUT THE ROLE

This is a fixed-term position until 30/06/2026.
An exciting opportunity exists for an experienced Finance Analyst to be part of the Business Monitoring unit in the Financial Services Division of the Department of Education.
The Business Monitoring unit is responsible for delivering a second line of defence function for the Department through effective risk management and monitoring of corporate financial data.
The role will report directly to the Business Monitoring Manager and will work closely with a Senior Data Analyst, and Senior Finance Analyst within the Business Monitoring unit.
The purpose of this role is to contribute to the second line of defence activities to provide assurance to management on matters of governance, compliance, control, and risk management. This will require building strong relationships with business areas and will contribute to the development of oversight, monitoring and assurance compliance improvements by applying data analytics over corporate financial data used, managed, analysed and reported by Financial Services Division.

The Finance Analyst will be tasked with:

• Monitoring and the review of the assurance framework to support data integrity and compliance to Departmental policies.
• Managing Continuous Control Monitoring (CCM) assurance work programs over:
• Vendor Master File data.
• Corporate Purchasing card transactions
• Reimbursement paid to corporatee staff versus Corporate Purchasing card transctions.
• Financial Delegations monitoring to ensure staff have the authority to approve and pay invoices in Oracle Cloud Purchase to Pay system
• Assist in the creation and interpretation of data analytic tests to identify exceptions from various datasets.
• Run scripts (data analytic tests) for the extraction of exceptions via a data warehouse.
• Assist in the design of the creation of dashboards via Power BI and other tools.
• Manage the preparation and presentation of the report of findings for all CCM assurance work programs as mentioned above.
• Maintain process documents and guidelines for all CCM assurance work programs as mentioned above.
• Providing Business areas with support, education and guidance as required to ensure compliance to policies and guidelines are met.
• Assist in the annual Internal Audit (Department) requests.
• Assist in the interim and year end External Audit (Victorina Auditor-General Office) requests.
• Other duties and projects as and when required.

The Division operates on three levels to fulfil its responsibilities including:

• strategic to support decision making.
• control, assurance and governance to ensure compliance with legislation and standards.
• operational to provide functional support and service delivery