Hardship Level
H (no hardship)
Family Type
Family
Family Type
Family
Residential location (if applicable)
Grade
GS6
Staff Member / Affiliate Type
General Service
Reason
Regular > Regular Assignment
Remote work accepted
No
Target Start Date
2024-11-18
Deadline for Applications
November 28, 2024
Standard Job Description
Finance and Accounting Associate
Organizational Setting and Work Relationships
The Finance and Accounting Associate processes financial transactions and provides technical support to the Field with the processing of financial transactions, and monitors compliance with applicable financial rules and regulations. The incumbent therefore keeps frequent contact with staff at various levels, including Country/Field Offices, Regional Bureaux and HQ divisions.
The Finance and Accounting Associate is normally supervised by a more senior colleague who defines work objectives and provides regular advice and guidance. The incumbent may also supervise less senior team member(s) if requested.
The duties of the Finance and Accounting Associate may have different focus depending on the specific area of responsibility, including the followings.
General Ledger (GL) coordinates the drafting of the annual account closing instructions, complies with annual financial statements, and coordinates audit for the areas under its responsibility.
Accounts Payable (AP) processes AP vouchers and central payments for UNHCR, provides related technical support to the Field and coordinates the accounts closure and audit for AP and Expenses and handles requests related to the appropriate segregation of duties through the Delegation of Authority Plan (DOAP).
Accounts Receivable and Donor Reporting (ARDR) processes incoming deposits and provides related technical support to the Field, accounts for revenue adjustments, raises bills for miscellaneous income, and coordinates the accounts closure and audit for AR and Revenue, compiles financial reports to UNHCR’s donors, which requires active liaison with colleagues from the Division of External Relations (DER) and the respective Field Offices.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Process assigned transactions and maintain financial records accurately, completely and duly for accounts for which responsibility is assigned.
• Provide technical support to Field Offices, Regional Bureaux and HQ divisions, and provide answers and guidelines to accounting and finance related matters.
• Monitor compliance by users in different entities with the relevant financial rules, regulations and procedures. Bring issues related to non-compliance to the attention of supervisors, and actively pursue such cases.
• Escalate to supervisors any indication of breach in the internal control system, including suspected fraud.
• Prepare ad-hoc and recurring reports, analyses and reconciliations on assigned accounts/areas of responsibility. Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures. Monitor and follow-up on open items, variances, errors and other issues identified.
• Liaise with relevant counterparts to obtain information and verify data on accounts and financial transactions including more complex cases, as required.
• Carry out month-end and year-end closing activities and propose additional instructions for such activities..
• Gather information and documentation requested by auditors and propose responses to audit queries.
• Identify possibilities for improving processes and recommend ways to improve cooperation between key stakeholders at different geographic locations. Implement agreed improvements.
• Actively participate in the testing related to the implementation of new systems and tools.

• Contribute to the drafting and update standard operating procedures, guidance notes and training materials.

• Guide, support and - if requested - formally supervise assigned team member(s).

• Brief and assist new team members on requirements relating to accounts and finance.

• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
Certificates and/or Licenses
Accounting; Business Administration; Finance;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Experience with ERP financial modules (PeopleSoft, Oracle or SAP).
Desirable
Experience with MSRP Finance applications. Experience with accrual accounting (IPSAS, IFRS or similar). Experience with UN/UNHCR financial rules, regulations and procedures.

Functional Skills

• FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc)
• IT-Computer Literacy
• FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
• IT-Microsoft Office Productivity Software

(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

• A recognized accounting or finance qualification is desirable.
• Hands-on experience in executing corporate accounting processes, such as cash and bank accounting, accounts payable or accounts receivable accounting, subledger to ledger reconciliation, or accrual and suspense account management.
• Experience in supporting the preparation of financial statements for commercial or public entities under IFRS, IPSAS, or equivalent frameworks.
• Demonstrated ability to quickly assimilate, interpret, and implement technical accounting requirements pertinent to UNHCR.
• Experience in drafting technical accounting documents in English and supporting both internal and external audits.
• Developing leadership qualities with a track record of fostering a collaborative and inclusive work environment aligned with organizational goals.

This position requires an individual with ambition and drive who is capable of mentoring and coaching more junior team members and actively supporting the unit to achieve both unit and divisional objectives. In addition to possessing good technical knowledge in accounting, the incumbent must demonstrate effective communication to support a cooperative and productive work environment and the readiness and ambition to develop their delegated managerial skills in a small team context.
Additional information:
Candidates must be legally present in Hungary at the time of application, recruitment and hire.
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements
Remuneration:
In case of appointment, a competitive compensation and benefits package is offered.
G6 - Salary range: NET 806,457 HUF - NET 944,644 HUF.
Benefits:
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).
Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.
Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
Required languages (expected Overall ability is at least B2 level):
English
,
,
Desired languages
,
,
Operational context
Occupational Safety and Health Considerations
To view occupational safety and health considerations for this duty station, please visit this link:
https://wwwnc.cdc.gov/travel
Nature of Position:
The Central Accounting Unit (CAU) is an integral part of the Accounts and Financial Service Section (AFS) within the Global Finance Service (GFS) of the Division of Financial and Administrative Management at UNHCR. The unit frequently interacts with other Divisions and sections within UNHCR Headquarters, field offices, and regional bureaux, playing the lead role in, and coordinating globally, the preparation, closure, and disclosure of UNHCR’s financial result while supporting the maintenance of the quality of the Organization’s key accounting systems and related controls.
The successful candidate will manage key elements of UNHCR’s global accounting processes. These include regular monthly closure of accounting modules, supporting, and guiding of colleagues in processing complex transactions, and managing assigned key corporate accounting activities, including assigned components of the annual financial statement preparation and related audit support processes.

Key Responsibilities

• Performing and supporting key components of the monthly and annual financial closures of UNHCR.
• Ensuring continuous monitoring and integration of field office accounting inputs as team specifics.
• Supporting the preparation of UNHCR’s annual financial statements under the guidance of the supervisors, including journal uploads and reconciliation tasks.
• To support the managers to perform their daily tasks and audit queries.
• Provide provision of technical support to field offices, regional bureaux and HQ divisions, and provide answers and guidelines to accounting and finance-related matters.
• Preparing and updating standard operating procedures and guidance notes to facilitate the day-to-day work.
• Escalate to supervisors any indication of breach in the internal control system, including suspected fraud.
• Build good relationship with other units and divisions.

Living and Working Conditions:
Additional Qualifications
Skills
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), FI-Financial Accrual Accounting under internationally accepted standards (IFRS,IPSAS,etc), IT-Computer Literacy, IT-Microsoft Office Productivity Software
Education
Certifications
Accounting - Other, Business Administration - Other, Finance - Other
Work Experience
Competencies
Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Judgement & decision making, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Compendium
Additional Information
Functional clearance
This position doesn’t require a functional clearanc

Duties

• Process assigned transactions and maintain financial records accurately, completely and duly for accounts for which responsibility is assigned.
• Provide technical support to Field Offices, Regional Bureaux and HQ divisions, and provide answers and guidelines to accounting and finance related matters.
• Monitor compliance by users in different entities with the relevant financial rules, regulations and procedures. Bring issues related to non-compliance to the attention of supervisors, and actively pursue such cases.
• Escalate to supervisors any indication of breach in the internal control system, including suspected fraud.
• Prepare ad-hoc and recurring reports, analyses and reconciliations on assigned accounts/areas of responsibility. Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures. Monitor and follow-up on open items, variances, errors and other issues identified.
• Liaise with relevant counterparts to obtain information and verify data on accounts and financial transactions including more complex cases, as required.
• Carry out month-end and year-end closing activities and propose additional instructions for such activities..
• Gather information and documentation requested by auditors and propose responses to audit queries.
• Identify possibilities for improving processes and recommend ways to improve cooperation between key stakeholders at different geographic locations. Implement agreed improvements.
• Actively participate in the testing related to the implementation of new systems and tools.
• Contribute to the drafting and update standard operating procedures, guidance notes and training materials

Key Responsibilities

• Performing and supporting key components of the monthly and annual financial closures of UNHCR.
• Ensuring continuous monitoring and integration of field office accounting inputs as team specifics.
• Supporting the preparation of UNHCR’s annual financial statements under the guidance of the supervisors, including journal uploads and reconciliation tasks.
• To support the managers to perform their daily tasks and audit queries.
• Provide provision of technical support to field offices, regional bureaux and HQ divisions, and provide answers and guidelines to accounting and finance-related matters.
• Preparing and updating standard operating procedures and guidance notes to facilitate the day-to-day work.
• Escalate to supervisors any indication of breach in the internal control system, including suspected fraud.
• Build good relationship with other units and divisions